№ lp_1_2_60433
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This document provides a comprehensive checklist for civilian employees at DND to follow during their offboarding process, outlining tasks to be completed at various stages leading up to their departure.
Year:
2026
Region / City:
National Defence
Subject:
Offboarding process for civilian employees
Document type:
Checklist
Organization:
Department of National Defence (DND)
Author:
National Civilian Welcome and Integration Team (NCWIT)
Target audience:
Civilian employees of DND
Period of validity:
Until offboarding completion
Approval date:
Not specified
Date of changes:
Not specified
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Organization:
Department of National Defence (DND)
Team:
Defence Team
Responsible unit:
National Civilian Welcome and Integration Team (NCWIT)
Target audience:
Managers of civilian employees
Document type:
Administrative checklist
Subject:
Employee offboarding procedures
Scope:
Civilian employees leaving DND
Process timeframe:
Two weeks before departure to last day of employment
Related systems:
HRMS, HRSS, Pay Centre, PSPM App, Assyst
Related forms:
Out-Clearance form; Information Management and/or Repository Out-Clearance form; Pay Action Request (PAR); retirement form; notice of resignation
Assets concerned:
DND building pass, identification card, PKI card, laptop, tablet, mobile devices, credit card, parking pass, USB key, workstation equipment
Contact reference:
HR Connect RH (1-833-747-6363)
Note:
Year
Year:
2023
Region / City:
Nebraska
Subject:
Offboarding process for temporary staff
Document Type:
Checklist
Organization:
University of Nebraska–Lincoln
Author:
Human Resources
Target Audience:
University employees
Effective Date:
[Date of last update]
Date of Approval:
[Date of approval]
Date of Changes:
[Date of changes]
Organization:
Department of National Defence (DND)
Team:
Defence Team
Responsible unit:
National Civilian Welcome and Integration Team (NCWIT)
Target audience:
Managers of civilian employees
Document type:
Administrative checklist
Subject:
Employee offboarding procedures
Scope:
Civilian employees leaving DND
Process timeframe:
Two weeks before departure to last day of employment
Related systems:
HRMS, HRSS, Pay Centre, PSPM App, Assyst
Related forms:
Out-Clearance form; Information Management and/or Repository Out-Clearance form; Pay Action Request (PAR); retirement form; notice of resignation
Assets concerned:
DND building pass, identification card, PKI card, laptop, tablet, mobile devices, credit card, parking pass, USB key, workstation equipment
Contact reference:
HR Connect RH (1-833-747-6363)
Year:
2023
Region / City:
University of Nebraska-Lincoln
Topic:
Faculty Employment Offboarding
Document Type:
Checklist
Organization / Institution:
University of Nebraska-Lincoln
Author:
HR Department
Target Audience:
Faculty and Administrative Personnel
Period of Validity:
Until Employment Ends
Approval Date:
N/A
Date of Changes:
N/A
Year:
2026
Organization:
Internal IT Department
Document Type:
Procedure Guide
Audience:
HR and IT Staff
Platform:
Microsoft Outlook / Office 365
Retention Period:
Up to 60 years depending on label
Last Updated:
2026-03-01
Related Resources:
Retention Schedule Look-up Tool, O365 Champions Exchange Online FAQs
Year:
2026
Institution:
University of Nebraska–Lincoln
Document Type:
Checklist
Department:
Human Resources
Audience:
University employees ending employment
Effective Period:
Until further notice
Author:
Human Resources Office
Responsibilities Covered:
Employee departure procedures, equipment return, benefits, payroll, data management
Relevant Systems:
Firefly ESS, OneDrive, Microsoft 365, SAP, Blackboard, Canvas, PeopleSoft, NUgrant
Year:
2023
Region / Institution:
University of Wisconsin-Madison
Subject:
Human Resources, IT Access Management
Document Type:
Internal Checklist
Department / Office:
Office of Human Resources (OHR)
Audience:
HR Staff and Supervisors
Systems Covered:
HRS, OBIEE, EPM, Cypress, HireRight, JEMS, Perceptive Content, PMDP, Terra Dotta, TREMS, Office 365, G Suite, Box, Qualtrics, SIS, WISDM/WISER
Purpose:
Guide for terminating employee access to HR-related systems
Last Updated:
2023-03-13
Organization:
Texas Christian University
Document Type:
Employee Offboarding Checklist
Subject:
Employee Technology and Data Transition
Purpose:
Technology, data, and communication transfer procedures during employee departure
Related Systems:
Box.com; Qualtrics; PeopleSoft; Commonfile Share; Homefile (M: Drive); Email Systems
Equipment Scope:
Tablets; Phones; Computers; iPads; iPhones
Responsible Party:
Offboarding Employee
Receiving Party:
Supervisor
Required Action:
Transfer ownership of files, surveys, shared resources, and communication channels
Data Management:
Transition or archive institutional data and remove personal data from devices
Email Management:
Forward important business emails, configure signature notice, and enable out-of-office reply
Technology Transfer:
Provide operational documentation and train colleagues on ongoing technological processes
Equipment Return:
Return all university-owned devices before the last day of work
Authentication Requirement:
Employee Signature
Completion Record:
Employee ID; Date
Submission Requirement:
Submit completed checklist to supervisor on or before the final working day
Year:
Not specified
Region / City:
St. Louis, Missouri; Valmeyer, IL
Topic:
Military and Civilian Personnel and Medical Records
Document Type:
Official form
Organization:
National Personnel Records Center, National Archives and Records Administration
Author:
National Personnel Records Center
Target Audience:
Legal professionals, court officials, and individuals seeking military or civilian records
Period of Validity:
Not specified
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2022
Region / City:
United States
Subject:
Civilian personnel records, archival records
Document Type:
Supporting Statement
Agency/Organization:
National Archives and Records Administration (NARA)
Author:
National Archives and Records Administration (NARA)
Target Audience:
Requesters of civilian personnel and medical records
Period of Validity:
Not specified
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2024
Region / City:
Fort Eustis, Virginia
Topic:
Army Civilian Professional Onboarding
Document Type:
Circular
Organization / Institution:
U.S. Army Training and Doctrine Command
Author:
Deputy Chief of Staff, G-1/4/9
Target Audience:
Military and Army Civilian Professionals within the U.S. Army Training and Doctrine Command
Period of Validity:
24 September 2024 - 24 September 2026
Approval Date:
24 September 2024
Modification Date:
N/A
Year:
202X
Region / City:
United States
Topic:
Space Technology, Commercialization
Document Type:
Application Form
Organization:
NASA
Author:
NASA
Target Audience:
SBIR/STTR participants, technology developers
Action Period:
Until project completion
Approval Date:
MM/DD/YYYY
Modification Date:
MM/DD/YYYY
Note:
Year
Region / City:
Somerset County
Subject:
Officer Misconduct Investigation Procedure
Document Type:
Informational Sheet
Target Audience:
Citizens submitting complaints
Year:
2004
Region / City:
Romania
Subject:
Human rights, firearms regulation
Document type:
Government response
Authority/Organization:
Romanian Government
Author:
Romanian authorities
Target audience:
International organizations, law enforcement
Period of validity:
Ongoing
Approval date:
Not specified
Date of changes:
Not specified
Note:
Year
Document Type:
Infographic
Top Motivations for Military Service:
Educational benefits (62%), Opportunity to pursue new experiences, adventures, or travel (58%), Desire to serve my country (52%), Sense of purpose (39%), Career Opportunities (33%)
Top Skills and Attributes Strengthened by Military Service:
Work ethic and discipline (85%), Teamwork (84%), Adaptation to different challenges (81%), Mental toughness (79%), Leadership and management skills (77%), Professionalism (74%), Ability to get things done (74%), Perseverance (74%), Training & teaching others (72%), Self-Discipline (72%), Coping with adversity (72%)
Most Significant Transition Challenges:
Navigating VA programs, benefits, and services (59%), Finding a job (55%), Financial struggles (47%), Depression (41%), Getting socialized to civilian culture (38%), Skills translation (37%)
Top Service Categories for Female Veterans:
Housing & Shelter, Employment, Individual & Family Support
Employment Preparation for Women Veterans:
Finding a job (55%), Understanding GI Bill benefits (31%)
Top Occupations for Women Veterans:
Office and Administrative Support Occupations, Healthcare Practitioners and Technical Occupations, Management Occupations, Sales and Related Occupations, Education, Training, and Library Occupations
Top Industries for Women Veterans:
Health Care and Social Assistance, Public Administration, Educational Services, Retail Trade, Professional, Scientific, and Technical Services
Unemployment Rate for Women Veterans:
4.1% in 2017
Earnings for Women Veterans:
Total earnings of $52,111, higher than nonveteran women
Women Veterans in STEM:
Female veterans in STEM have a 2.06% unemployment rate, average earnings of $77,924
Entrepreneurship for Women Veterans:
15% of veteran-owned businesses are owned by women
Higher Education for Women Veterans:
41% have a college degree (bachelor’s or higher)
Year:
2013
Region / City:
United States
Topic:
Military Personnel Management
Document Type:
Legal/Policy Summary
Organization / Institution:
Department of Defense (DoD)
Author:
Under Secretary of Defense, Personnel & Readiness
Target Audience:
DoD Officials
Period of Effectiveness:
Ongoing
Date of Approval:
February 21, 2013
Date of Changes:
February 21, 2013
Document Type:
Infographic
Subject:
Military service, transition to civilian life, employment, entrepreneurship, higher education
Population Focus:
Asian Americans and Pacific Islanders service members and veterans
Geographic Scope:
United States
Data Sources:
Demographics DoD Profile of the Military Community (2019); U.S. Department of Labor, Bureau of Labor Statistics, Current Population Survey (2020)
Years Covered:
2019–2020
Key Topics:
Active duty and reserve population, veterans demographics, citizenship and voting, motivations for service, transition challenges, employment and earnings, STEM workforce, entrepreneurship, higher education attainment
Statistical Content:
Population figures, percentages, unemployment rates, earnings data, education levels, service motivations and barriers
Referenced Institutions:
U.S. Department of Defense; U.S. Department of Labor, Bureau of Labor Statistics
Year:
1947–1964
Region / City:
New Zealand
Subject:
Aviation and Military Helicopter Development
Document Type:
Presentation Slides
Organization / Institution:
New Zealand Defence Force
Author:
Unspecified presenter
Intended Audience:
Military personnel and aviation enthusiasts
Key Aircraft Mentioned:
Sikorsky R-4, Hiller 12B, Bell 47, Alouette III, UH-1D Iroquois, CH21 Shawnee
Period Covered:
1939–1964
Notable Events:
First civilian helicopter flight in New Zealand (1947), Establishment of NZ Army Air Corps (1963), Helicopter procurement debates and acquisitions
Organization:
Department of National Defence (DND)
Team:
Defence Team
Responsible unit:
National Civilian Welcome and Integration Team (NCWIT)
Target audience:
Managers of civilian employees
Document type:
Administrative checklist
Subject:
Employee offboarding procedures
Scope:
Civilian employees leaving DND
Process timeframe:
Two weeks before departure to last day of employment
Related systems:
HRMS, HRSS, Pay Centre, PSPM App, Assyst
Related forms:
Out-Clearance form; Information Management and/or Repository Out-Clearance form; Pay Action Request (PAR); retirement form; notice of resignation
Assets concerned:
DND building pass, identification card, PKI card, laptop, tablet, mobile devices, credit card, parking pass, USB key, workstation equipment
Contact reference:
HR Connect RH (1-833-747-6363)