№ files_lp_4_process_2_63754
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File size: 113 KB
Step-by-step procedural document detailing how HR and IT staff should manage, label, and retain email records of employees after their departure from the organization.
Year:
2026
Organization:
Internal IT Department
Document Type:
Procedure Guide
Audience:
HR and IT Staff
Platform:
Microsoft Outlook / Office 365
Retention Period:
Up to 60 years depending on label
Last Updated:
2026-03-01
Related Resources:
Retention Schedule Look-up Tool, O365 Champions Exchange Online FAQs
Price: 8 / 10 USD
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Note:
Year
Year:
2026
Region / City:
National Defence
Subject:
Offboarding process for civilian employees
Document type:
Checklist
Organization:
Department of National Defence (DND)
Author:
National Civilian Welcome and Integration Team (NCWIT)
Target audience:
Civilian employees of DND
Period of validity:
Until offboarding completion
Approval date:
Not specified
Date of changes:
Not specified
Year:
2023
Region / City:
Nebraska
Subject:
Offboarding process for temporary staff
Document Type:
Checklist
Organization:
University of Nebraska–Lincoln
Author:
Human Resources
Target Audience:
University employees
Effective Date:
[Date of last update]
Date of Approval:
[Date of approval]
Date of Changes:
[Date of changes]
Organization:
Department of National Defence (DND)
Team:
Defence Team
Responsible unit:
National Civilian Welcome and Integration Team (NCWIT)
Target audience:
Managers of civilian employees
Document type:
Administrative checklist
Subject:
Employee offboarding procedures
Scope:
Civilian employees leaving DND
Process timeframe:
Two weeks before departure to last day of employment
Related systems:
HRMS, HRSS, Pay Centre, PSPM App, Assyst
Related forms:
Out-Clearance form; Information Management and/or Repository Out-Clearance form; Pay Action Request (PAR); retirement form; notice of resignation
Assets concerned:
DND building pass, identification card, PKI card, laptop, tablet, mobile devices, credit card, parking pass, USB key, workstation equipment
Contact reference:
HR Connect RH (1-833-747-6363)
Year:
2023
Region / City:
University of Nebraska-Lincoln
Topic:
Faculty Employment Offboarding
Document Type:
Checklist
Organization / Institution:
University of Nebraska-Lincoln
Author:
HR Department
Target Audience:
Faculty and Administrative Personnel
Period of Validity:
Until Employment Ends
Approval Date:
N/A
Date of Changes:
N/A
Year:
2026
Institution:
University of Nebraska–Lincoln
Document Type:
Checklist
Department:
Human Resources
Audience:
University employees ending employment
Effective Period:
Until further notice
Author:
Human Resources Office
Responsibilities Covered:
Employee departure procedures, equipment return, benefits, payroll, data management
Relevant Systems:
Firefly ESS, OneDrive, Microsoft 365, SAP, Blackboard, Canvas, PeopleSoft, NUgrant
Year:
2023
Region / Institution:
University of Wisconsin-Madison
Subject:
Human Resources, IT Access Management
Document Type:
Internal Checklist
Department / Office:
Office of Human Resources (OHR)
Audience:
HR Staff and Supervisors
Systems Covered:
HRS, OBIEE, EPM, Cypress, HireRight, JEMS, Perceptive Content, PMDP, Terra Dotta, TREMS, Office 365, G Suite, Box, Qualtrics, SIS, WISDM/WISER
Purpose:
Guide for terminating employee access to HR-related systems
Last Updated:
2023-03-13
Organization:
Texas Christian University
Document Type:
Employee Offboarding Checklist
Subject:
Employee Technology and Data Transition
Purpose:
Technology, data, and communication transfer procedures during employee departure
Related Systems:
Box.com; Qualtrics; PeopleSoft; Commonfile Share; Homefile (M: Drive); Email Systems
Equipment Scope:
Tablets; Phones; Computers; iPads; iPhones
Responsible Party:
Offboarding Employee
Receiving Party:
Supervisor
Required Action:
Transfer ownership of files, surveys, shared resources, and communication channels
Data Management:
Transition or archive institutional data and remove personal data from devices
Email Management:
Forward important business emails, configure signature notice, and enable out-of-office reply
Technology Transfer:
Provide operational documentation and train colleagues on ongoing technological processes
Equipment Return:
Return all university-owned devices before the last day of work
Authentication Requirement:
Employee Signature
Completion Record:
Employee ID; Date
Submission Requirement:
Submit completed checklist to supervisor on or before the final working day
Year:
2025–2026
Region:
South Gippsland, Victoria, Australia
Type:
Annual water outlook report
Organisation:
South Gippsland Water
Prepared by:
Hydrology and Risk Consulting Pty Ltd; South Gippsland Water
Project:
2025 Water Security Outlooks
Document status:
Final
Date issued:
28 November 2025
Forecast period:
November 2025 to October 2026
Water systems covered:
Eight supply systems serving 22 towns
Climate reference period:
12 months; 3 months for run-of-river systems
Primary risks identified:
Water restrictions, climate variability, water quality risks
Reviewers:
South Gippsland Water; Hydrology and Risk Consulting Pty Ltd
Approval:
South Gippsland Water
Copyright holder:
Hydrology and Risk Consulting Pty Ltd
Regulatory context:
Victorian climate and streamflow conditions
Year:
2023
Region / City:
United States / Athens, GA
Topic:
Email signature setup
Document Type:
Guide
Organization / Institution:
University Human Resources
Author:
University HR
Target Audience:
University staff or employees
Date Approved:
Not specified
Date of Changes:
Not specified
Year:
2024
Region / city:
South Gippsland, Victoria
Topic:
Water security outlook
Document type:
Report
Organization / institution:
South Gippsland Water
Author:
HARC and SGW
Target audience:
Water management professionals, stakeholders in South Gippsland Water
Period of validity:
1 Nov 2024 to 31 Oct 2025
Approval date:
29/11/2024
Date of last modification:
29/11/2024
Year:
2022
Region / City:
UK
Topic:
Economic Outlook, Inflation, Labour Market, Monetary Policy
Document Type:
Analysis
Institution:
LGT Wealth Management UK LLP
Author:
LGT Wealth Management UK LLP
Target Audience:
Investors, Economic Analysts
Period of Validity:
May 2022
Approval Date:
25th May 2022
Date of Last Changes:
25th May 2022
Year:
2026
Region / Institution:
North-West University, South Africa
Topic:
Email Migration
Document Type:
DIY Guide
Organization:
North-West University IT Department
Author:
Louw Venter
Target Audience:
NWU Staff
Prerequisites:
Office 2016 or Office 365 installed, Citrix access
Software Used:
GroupWise, Outlook, Evolution Mail, Shoviv
File Formats:
PST
Year:
2016
Region / city:
Naivasha, Kenya
Subject:
Tea market analysis
Document type:
Report
Institution:
FAO (Food and Agriculture Organization of the United Nations)
Author:
Intergovernmental Group on Tea
Target audience:
Tea producers, exporters, and industry stakeholders
Effective period:
2016-2024
Approval date:
2016
Date of updates:
N/A
Year:
2024
Region / city:
London (United Kingdom)
Subject:
Marine environmental protection, cumulative effects assessment
Document type:
Terms of Reference
Organ / institution:
OSPAR Coordination Group (CoG)
Author:
Adrian Judd, Sophie Vergouwen
Target audience:
OSPAR Contracting Parties, Observers, marine environmental experts
Period of validity:
2023-2028
Approval date:
Not specified
Amendment date:
Not specified
Context:
Terms of reference for the ICG-Eco-C group for developing methods and strategies for cumulative effects assessments in the North-East Atlantic marine environment.
Year:
2020
Region / City:
Kenya
Topic:
Climate Outlook, Weather Forecasting
Document Type:
Workshop Agenda
Organization / Institution:
Kenya Meteorological Department (KMD), Kenya Red Cross Society
Author:
Not specified
Target Audience:
Climate services professionals, sector focal points, stakeholders in climate forecasting
Period of Action:
September 2020
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2014
Region / City:
Australia
Theme:
Economic Forecast, GDP Growth
Document Type:
Economic Report
Organization / Institution:
Joint Economic Forecasting Group
Author:
Not specified
Target Audience:
Policymakers, Economists, Business Leaders
Period of Effect:
2014-2016
Approval Date:
September 2014
Date of Changes:
Not specified
Unit Standard:
116935
Level:
2
Credits:
2
Programme Title:
Outlook Intermediate
Qualification Framework:
South African Qualifications Authority
Country:
South Africa
Subject Area:
Electronic Messaging and E-Mail Management
Application:
Graphical User Interface (GUI)-based messaging application
Included Sections:
Legal, Ethical and Organisational Issues; E-Mail and Privacy; Computer Viruses; Application Security; SPAM and Junk Mail; Manage E-Mail Messages; Outlook Address Books
Assessment Type:
Formative and Summative Assessment
Target Audience:
Learners enrolled in a national qualification programme
Components:
Learner Guide; Formative Assessment Workbook
Year:
2026
Region / City:
North Dakota, US
Topic:
Email Configuration
Document Type:
Instructional Guide
Organization:
North Dakota Government
Target Audience:
nd.gov email users
Supported Software:
Outlook 2016, Outlook 2019, Microsoft 365, Outlook for iOS and Android
Access Method:
Desktop and Mobile
Forwarding Instructions:
Included
Configuration Steps:
Detailed for both desktop and mobile devices
Security Prompt Handling:
Included
Year:
2022
Region / city:
India
Topic:
Data Centers
Document type:
Industry Report
Organization / institution:
Various private and government entities
Author:
Not specified
Target audience:
Investors, IT professionals, government agencies
Period of validity:
Until 2022
Approval date:
Not specified
Date of changes:
Not specified