№ lp_1_21182
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This document outlines a series of administrative and procedural tasks to be completed before an employee’s departure from the organization, specifically related to offboarding activities in an academic or institutional setting.
Note:
Year
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Year:
2026
Region / City:
National Defence
Subject:
Offboarding process for civilian employees
Document type:
Checklist
Organization:
Department of National Defence (DND)
Author:
National Civilian Welcome and Integration Team (NCWIT)
Target audience:
Civilian employees of DND
Period of validity:
Until offboarding completion
Approval date:
Not specified
Date of changes:
Not specified
Year:
2023
Region / City:
Nebraska
Subject:
Offboarding process for temporary staff
Document Type:
Checklist
Organization:
University of Nebraska–Lincoln
Author:
Human Resources
Target Audience:
University employees
Effective Date:
[Date of last update]
Date of Approval:
[Date of approval]
Date of Changes:
[Date of changes]
Organization:
Department of National Defence (DND)
Team:
Defence Team
Responsible unit:
National Civilian Welcome and Integration Team (NCWIT)
Target audience:
Managers of civilian employees
Document type:
Administrative checklist
Subject:
Employee offboarding procedures
Scope:
Civilian employees leaving DND
Process timeframe:
Two weeks before departure to last day of employment
Related systems:
HRMS, HRSS, Pay Centre, PSPM App, Assyst
Related forms:
Out-Clearance form; Information Management and/or Repository Out-Clearance form; Pay Action Request (PAR); retirement form; notice of resignation
Assets concerned:
DND building pass, identification card, PKI card, laptop, tablet, mobile devices, credit card, parking pass, USB key, workstation equipment
Contact reference:
HR Connect RH (1-833-747-6363)
Year:
2023
Region / City:
University of Nebraska-Lincoln
Topic:
Faculty Employment Offboarding
Document Type:
Checklist
Organization / Institution:
University of Nebraska-Lincoln
Author:
HR Department
Target Audience:
Faculty and Administrative Personnel
Period of Validity:
Until Employment Ends
Approval Date:
N/A
Date of Changes:
N/A
Year:
2026
Organization:
Internal IT Department
Document Type:
Procedure Guide
Audience:
HR and IT Staff
Platform:
Microsoft Outlook / Office 365
Retention Period:
Up to 60 years depending on label
Last Updated:
2026-03-01
Related Resources:
Retention Schedule Look-up Tool, O365 Champions Exchange Online FAQs
Year:
2026
Institution:
University of Nebraska–Lincoln
Document Type:
Checklist
Department:
Human Resources
Audience:
University employees ending employment
Effective Period:
Until further notice
Author:
Human Resources Office
Responsibilities Covered:
Employee departure procedures, equipment return, benefits, payroll, data management
Relevant Systems:
Firefly ESS, OneDrive, Microsoft 365, SAP, Blackboard, Canvas, PeopleSoft, NUgrant
Year:
2023
Region / Institution:
University of Wisconsin-Madison
Subject:
Human Resources, IT Access Management
Document Type:
Internal Checklist
Department / Office:
Office of Human Resources (OHR)
Audience:
HR Staff and Supervisors
Systems Covered:
HRS, OBIEE, EPM, Cypress, HireRight, JEMS, Perceptive Content, PMDP, Terra Dotta, TREMS, Office 365, G Suite, Box, Qualtrics, SIS, WISDM/WISER
Purpose:
Guide for terminating employee access to HR-related systems
Last Updated:
2023-03-13
Organization:
Texas Christian University
Document Type:
Employee Offboarding Checklist
Subject:
Employee Technology and Data Transition
Purpose:
Technology, data, and communication transfer procedures during employee departure
Related Systems:
Box.com; Qualtrics; PeopleSoft; Commonfile Share; Homefile (M: Drive); Email Systems
Equipment Scope:
Tablets; Phones; Computers; iPads; iPhones
Responsible Party:
Offboarding Employee
Receiving Party:
Supervisor
Required Action:
Transfer ownership of files, surveys, shared resources, and communication channels
Data Management:
Transition or archive institutional data and remove personal data from devices
Email Management:
Forward important business emails, configure signature notice, and enable out-of-office reply
Technology Transfer:
Provide operational documentation and train colleagues on ongoing technological processes
Equipment Return:
Return all university-owned devices before the last day of work
Authentication Requirement:
Employee Signature
Completion Record:
Employee ID; Date
Submission Requirement:
Submit completed checklist to supervisor on or before the final working day
Year:
2016
Region / City:
United States
Topic:
Pharmacy Information Management
Document Type:
Technical Requirement
Organization / Institution:
Veterans Health Administration (VHA)
Author:
Veterans Health Administration
Target Audience:
Vendors, Pharmaceutical Suppliers, IT Developers
Period of Validity:
From January 18, 2017
Approval Date:
Not specified
Modification Date:
Not specified
Year:
Not specified
Region / City:
Not specified
Topic:
Corporate Experience, Relevant Project Experience
Document Type:
Solicitation Guidelines
Organization / Institution:
Not specified
Author:
Not specified
Target Audience:
Contractors, Offerors
Period of Validity:
Not specified
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2023
Region / City:
United States
Topic:
Early Intervention Services, Disabilities
Document Type:
Instructions, Performance Report
Organization / Institution:
State Government, Lead Agency
Author:
U.S. Department of Education
Target Audience:
State Governments, Early Intervention Service Providers
Period of Effectiveness:
FFY 2023
Approval Date:
February 1, 2025
Date of Changes:
N/A
Year:
2014
Region / City:
Not specified
Theme:
Ethics review process in research
Document Type:
Guidelines
Institution:
Not specified
Author:
Not specified
Target Audience:
Researchers and ethics committee members
Period of Validity:
Not specified
Approval Date:
27th January 2014
Date of Changes:
27th January 2014
Year:
2025
Region/City:
Loxahatchee Groves, Florida
Topic:
General Planning Services, Development Engineering Services, Building Inspection and Plans Review Services
Document Type:
RFQ (Request for Qualifications)
Organization:
Town of Loxahatchee Groves
Author:
Town of Loxahatchee Groves
Target Audience:
Consultants, Proposers
Effective Period:
August 28, 2025
Approval Date:
July 23, 2025
Amendment Date:
N/A
Year:
2016
Region / City:
Tasmania
Subject:
Traffic Management
Document Type:
General Specification
Organization / Institution:
Tasmania State Growth
Author:
RB (MTE)
Target Audience:
Contractors, Traffic Management Personnel
Period of Validity:
Ongoing
Approval Date:
March 2016
Amendment Date:
June 14, 2013
Note:
Year
Document Type:
Deed
Year:
2017
Region / City:
Global
Subject:
Legal Terms and Conditions for IBRD and IDA
Document Type:
Legal Document
Organization:
World Bank
Author:
Legal Vice Presidency
Target Audience:
World Bank Executive Directors, Financial Officers
Validity Period:
Not specified
Approval Date:
June 22, 2017
Amendment Date:
Not specified
Note:
Year
Year:
2021
Region / City:
Castlemilk, Glasgow
Theme:
Credit Union Meeting
Document Type:
Annual General Meeting Agenda
Organization:
Castlemilk Credit Union
Author:
Craig Mathie
Target Audience:
Members of Castlemilk Credit Union
Period of Action:
March 2021
Approval Date:
24th March 2021
Date of Changes:
N/A
Year:
Fiscal Year
Region / City:
Not specified
Topic:
Leasing Agreements for Commercial Products
Document Type:
Policy/Agreement
Agency/Organization:
U.S. Government
Author:
Not specified
Target Audience:
Ordering Agencies
Period of Validity:
Until lease term expiration or early termination
Approval Date:
Not specified
Amendment Date:
Not specified