№ files_lp_3_process_9_76649
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Policy document outlining confidentiality principles, data protection obligations, roles and responsibilities of trustees, staff and volunteers, and conditions for information sharing within the Home-Start Network.
Organisation:
Home-Start Network
Document type:
Policy
Policy code:
D 01
Subject:
Confidentiality and data protection
Related policies:
Privacy Notice; Data Protection policy; GDPR/Data Protection; Reporting Serious Incidents and Reputational Threats to HSUK
Scope:
Trustees, Staff, Volunteers, Families
Legal framework:
Data protection law; GDPR
Supervisory authority referenced:
Information Commissioner’s Office
Key themes:
Confidential handling of personal information; Information security; Breach management; Safeguarding and information sharing
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The product description is provided for reference. Actual content and formatting may differ slightly.
Year:
2021
Region / City:
Scotland
Subject:
Homeworking arrangements
Document Type:
Template letter
Organization:
NHS Grampian
Author:
GAPF Terms & Conditions Sub-group
Target Audience:
Line managers, employees
Effective Period:
Ongoing
Approval Date:
February 2021
Date of Changes:
N/A
Year:
2026
Region / City:
Glasgow
Topic:
Occupational Health and Safety
Document Type:
Self-assessment form
Organization / Institution:
Glasgow City Council
Author:
Glasgow City Council Health and Safety Department
Target Audience:
Employees working from home
Period of Use:
Ongoing for homeworking arrangements
Date of Assessment:
2026
Sections Included:
Workstation setup, laptop provisions, chair, desk, monitor, keyboard, mouse/trackball, lighting, noise, software, manager comments, recommendations
Document Type:
Workplace checklist
Subject:
Homeworking health and safety compliance
Organization:
Trust
Applicable To:
Employees performing homeworking duties
Related Roles:
Line manager; Health and Safety Team; IT support
Policies Referenced:
Health and Safety Policy; Violence and Aggression: Lone Working Guidelines; Display Screen Equipment Procedure; Procedure for the Reporting and Management of Incidents
Assessment Areas:
Training competence; portable electrical equipment testing; workstation assessment; fire safety; workplace environment; equipment condition; communication with management
Equipment Mentioned:
Laptops; printers; display screen equipment
Safety Requirements:
PAT-tested electrical equipment; smoke alarm; safe emergency exit; slip and trip hazard prevention
Reporting System:
RADAR incident reporting access
Sections Included:
Policies and procedures acknowledgement; general homeworking safety checks; specific issues relating to homeworking; manager’s comments
Completion Requirement:
Signed by employee and line manager with date
Record Handling:
Copy provided to employee and stored in personnel file
Year:
2023
Region / City:
Kirklees
Theme:
Family support, childcare, mental health
Document Type:
Referral Form
Organization / Institution:
Home-Start Kirklees
Author:
Home-Start Kirklees
Target Audience:
Families seeking support, referrers, professionals
Action Period:
Ongoing
Approval Date:
Not specified
Amendment Date:
Not specified
Note:
Year
Theme:
Volunteering, Community Support
Document Type:
Application Form
Organization / Institution:
Home-Start West Somerset
Author:
Home-Start West Somerset
Target Audience:
Potential volunteers
Organisation:
Home-Start
Legislative Framework:
Equality Act 2010; Human Rights Act 1998
Document Type:
Equality and Diversity Monitoring Form
Purpose:
Monitoring equal opportunities and human rights compliance
Related Process:
Recruitment
Target Group:
Job applicants
Data Categories:
Age; Disability; Sex; Gender Identity; Ethnicity; Religion or Belief; Sexuality
Confidentiality Note:
Information used for monitoring purposes only and separated from application form
Voluntary Disclosure:
Yes
Year:
2026
Region / city:
Bracknell Forest
Theme:
IT and Digital Strategy, Charity, Governance
Document Type:
Role Description
Organization:
Home-Start Bracknell Forest
Author:
Home-Start Bracknell Forest
Target Audience:
Potential Trustees
Period of Activity:
Ongoing
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2023
Region / City:
Shepway, England, UK
Topic:
Child protection and safeguarding
Document Type:
Policy document
Organization:
Home-Start Shepway
Author:
Trustees and staff of Home-Start Shepway
Target Audience:
Trustees, employees, volunteers, contractors, parents, carers
Scope:
All Home-Start schemes in England
Legislation Reference:
Working Together to Safeguard Children 2018, Charity Commission guidance
Roles:
Trustee with safeguarding responsibility, Strategic Safeguarding Lead, Designated Safeguarding Persons
Procedures Included:
Recruitment, supervision, reporting concerns, complaints handling, child protection measures
End Users:
Children under 18, parents, carers
Description:
Official policy outlining responsibilities, procedures, and roles for safeguarding children within Home-Start Shepway, detailing types of abuse and protective measures for staff, volunteers, and trustees.
Year:
2026
Region / City:
Norfolk, UK
Topic:
Charity fundraising and volunteer engagement
Document Type:
Job description and person specification
Organization:
Home-Start Norfolk
Position:
Fundraising & Engagement Co-ordinator
Salary:
Starting £26,243 FTE, £12,767 actual for 18 hours/week
Working Hours:
18 hours per week, including Wednesday
Contract Type:
Permanent
Benefits:
25 days annual leave plus 8 Bank Holidays, up to 6% pension contribution
Work Base:
Home-based with county travel
Reporting To:
Managing Director, Home-Start Norfolk
Key Responsibilities:
Corporate fundraising, supporter engagement, digital campaigns, school engagement, event organization
Qualifications Required:
General education to GCSE standard, fundraising or related professional development
Skills:
IT proficiency, time management, written communication, presentation, teamwork, CRM experience
Experience:
Fundraising, marketing, business development; charity or voluntary sector experience preferred
Special Requirements:
Right to work in UK, driving license, flexible working including weekends/evenings, safeguarding checks
Note:
Year
Year:
2024
Region / City:
Stretford
Theme:
Family support, volunteer coordination, community service
Document Type:
Job description
Organization:
Home-Start Trafford, Salford & Wigan
Author:
Home-Start Trafford, Salford & Wigan
Target Audience:
Potential job applicants
Period of Validity:
Ongoing
Approval Date:
March 2024
Date of Changes:
March 2024
Year:
2019–2020
Organization:
Home-Start Shepway
Region / City:
Shepway and Folkestone, Kent, United Kingdom
Document type:
Annual review report
Governing body:
Home-Start Shepway Management Committee
Chair:
Wendy Mitchell
Treasurer:
Nicky Deane
Manager:
Sam O’Connor
Trustees:
Ruth Ross; David East; Melanie Toms-Wilson; Sally Herzog; Penny Marsh
Volunteer Representative:
Kaaren Green
Projects:
Big Hopes Big Future (BHBF); Building Bright Futures (BBF); Building Better Opportunities (BBO); Butterflies Support Group; Enhanced New Beginnings (ENB); One Stop Shop (OSS); Supporting Parents’ & Childrens’ Education (SPACE)
Staff team:
Sam O’Connor; Amanda Walker; Pauline Hobson-Smith; Jo Taylor; Kate Maloney; Tina Bean; Rachel Webster; Katie Nutley; Gabby Fisher; Stacey Conner; Theresa Mallett; Kaaren Green; Emma Rolfe; Jess Martin
Families supported:
292
Children supported:
529
Funding sources:
National Lottery; Children in Need
Reporting context:
Community family support services and programme activities
Notable circumstances:
COVID-19 pandemic and operational changes during 2020
Year:
Not specified
Region / City:
Kettering Area, UK
Charity Number:
1114030
Company Number:
5709942
Type of Document:
Referral form
Purpose:
Family support assessment and volunteer placement
Referrer Name/Role:
Provided on form
Family Name(s):
Provided on form
Date of Referral:
Provided on form
Family Details:
Adults and children, including DOB, ethnic origin, disabilities, immigration status
Child Protection Information:
EHA and child protection plan details if applicable
Health and Social Issues:
Medical practice, health visitor, single parent, drug/alcohol abuse, domestic abuse, parental mental health, learning disabilities, postnatal depression, temporary accommodation
Referral Reason Categories:
Child behavior, development/education, mental and physical health, confidence, parent skills, communication with authorities, accommodation, daily home management, finances, paperwork, healthier lifestyle, family relationships
Consent:
Family consent for sharing information indicated
Follow-up Timeline:
Responses within 2 weeks
Year:
2023
Region / City:
Shepway, United Kingdom
Topic:
Child Safeguarding and Protection
Document Type:
Code of Conduct
Organization:
Home-Start
Author:
David East
Role:
Trustee
Target Audience:
Staff, volunteers, and trustees
Policy Adoption Date:
24/11/23
Next Review Date:
24/11/24
Responsibilities:
Safeguarding children, following policies and procedures, maintaining appropriate conduct with children, confidentiality, data protection, reporting concerns, undertaking role-specific training
Commitment:
Annual agreement signed by all staff, trustees, and volunteers
Context:
Internal organizational document outlining responsibilities, expected behavior, and policies for adults working or volunteering with children to ensure their protection and welfare within Home-Start programs.
Note:
Year
Document Type:
Deed
Program:
HIV Care and Treatment Program
System:
CAREWare / CAREAssist
Document type:
Administrative form and confidentiality agreement
Organization:
Oregon Health Authority, Public Health Division, HIV/STD/TB Program
Region:
Oregon
Purpose:
User account addition or deletion and confidentiality acknowledgment
Applicable law:
ORS 179.505; ORS 192.558; ORS 433.008; ORS 433.045; OAR 943 Division 14
Required signatures:
HIV Program Supervisor; IT Representative (when adding a user); Employee
Target users:
Contractors and employees accessing RW CAREWare through OHA
Access scope:
Client-level HIV data and CAREAssist Eligibility Reports
Approval authority:
Oregon Health Authority
Source type:
Official administrative and legal record governing system access and data confidentiality within a public health program
Year:
2026
Region / city:
Geneva, Switzerland
Subject:
Confidentiality agreement for shared information between parties regarding research on Zoliflodacin and its effects on human testicular function
Document type:
Agreement
Organization / institution:
GARDP FOUNDATION
Author:
Not specified
Target audience:
Research institutes, universities, pharmaceutical companies, consultants, and relevant professionals in the field
Validity period:
Not specified
Approval date:
January 9th, 2026
Amendment date:
Not specified
Policy Guide and Checklist for Privacy, Confidentiality and Records Management Policy and Procedures
Year:
2023
Region / City:
Queensland
Subject:
Privacy, Confidentiality, Records Management
Document Type:
Policy Guide
Organization / Institution:
Organisation
Author:
Not specified
Target Audience:
Employees, volunteers, governance body members
Effective Period:
Not specified
Approval Date:
Not specified
Date of Changes:
Not specified
Version:
1.0 draft
Date Equality Screened:
13 February 2023
Approved by IGG:
10 January 2023
Approved by EMT:
22 March 2023
Approved by Business Committee:
2 May 2023
Approved by Council:
9 May 2023
Review Date:
May 2025
Organisation:
Patient and Client Council
Jurisdiction:
United Kingdom
Legal Framework:
UK General Data Protection Regulation (UK GDPR)
Document Type:
Policy
Subject Area:
Data protection and information governance
Applies To:
Staff, contractors, third-party service providers
Source Type:
Organisational policy document