№ files_lp_4_process_1_31542
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Notice outlining the types of personal data collected, processed, and stored by the Diocese of Chelmsford Vine Schools Trust during the recruitment process and the associated rights of job applicants.
Year:
2026
Organization:
The Diocese of Chelmsford Vine Schools Trust
Address:
53a New Street, Chelmsford, Essex CM1 1AT
Phone Number:
01245 294496
Email:
[email protected]
Data Controller:
The Diocese of Chelmsford Vine Schools Trust
Data Protection Officer:
Lauri Almond, [email protected]
Note:
, 03330 322970
Document Type:
Privacy Notice
Audience:
Job applicants
Scope:
Recruitment process and pre-employment checks in the UK
Retention Period:
6 months for unsuccessful applicants, duration of employment for successful applicants
Legal Framework:
UK data protection regulations and Department for Education statutory guidance
Data Categories:
Personal identification, contact details, employment and education history, remuneration, eligibility to work, criminal history, health information if applicable
Purpose:
Recruitment processing, employment contract administration, legal compliance, candidate suitability assessment
Data Sharing:
Internal HR and recruitment teams, interviewers, IT staff, former employers, employment background check providers, Disclosure and Barring Service
Data Transfer:
Within the UK only
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Year:
2026
Region / City:
Chelmsford, United Kingdom
Topic:
Education, Religious Guidance
Document Type:
Model documentation, prayers
Organization / Institution:
Chelmsford Diocese Board of Education
Audience:
School leaders, teachers, governors
Purpose:
Support in headteacher recruitment and collective worship
Included Sections:
Prayers for staff, governors, collective worship
Religious Affiliation:
Christian
Format:
Text guidance and prayers
Organisation:
The Diocese of Chelmsford Vine Schools Trust
Address:
53a New Street, Chelmsford, Essex CM1 1AT
Phone Number:
01245 294496
Email:
[email protected]
Data Controller:
The Diocese of Chelmsford Vine Schools Trust
Data Protection Officer:
Cassie Taylor
Region / Country:
United Kingdom
Subject:
Processing of personal data of job applicants during recruitment
Document Type:
Privacy Notice
Audience:
Job applicants
Related Process:
Recruitment and employment pre-screening
Legal Context:
Data protection obligations and statutory safeguarding guidance in education
External Bodies Mentioned:
Teacher Regulation Agency; Disclosure and Barring Service; Information Commissioner
Data Categories:
Identification data, contact details, employment history, qualifications, remuneration information, health information, criminal record checks
Data Sources:
Application forms, identity documents, interviews, references from former employers, background check providers, public online information
Purpose of Processing:
Administration of recruitment process, assessment of suitability to work with children and young people, compliance with legal obligations, record-keeping and defence of legal claims
Data Sharing:
Internal HR and recruitment staff, interviewers, IT staff, former employers, background check providers, Disclosure and Barring Service
International Data Transfer:
Data not transferred outside the United Kingdom
Data Retention Period:
6 months after the end of recruitment process for unsuccessful applicants
Data Subject Rights:
Access, rectification, erasure, restriction of processing, objection to processing, request to suspend processing in case of dispute
Contact for Rights Requests:
[email protected]
Regulatory Authority for Complaints:
Information Commissioner
Recruitment Compliance Reference:
Department for Education statutory guidance “Keeping Children Safe in Education”
Note:
Year
Document Code:
F-SA-2A
Document Type:
Fundraiser Approval Form
School:
Vine Grove Elementary School
Activity Account:
Yearbook Fund
Name of Fundraiser:
Yearbook Sales
Sponsor:
Lifetouch – Cindy Vowels
Date Submitted:
July 10, 2015
Purpose:
Yearbook sales to raise money for instructional field trips, photo development for the yearbook, and general incentives for students
Items to be Sold:
Yearbooks
Beneficiary:
Vine Grove Elementary School Students
Scheduled Date(s):
February 2016
Adult Supervisor:
Cindy Vowels
Athletic Fundraiser:
No
Approval Status:
Approved
Approval Date:
July 10, 2015
Principal:
Greg Sutton
Administrative Bodies Referenced:
SBDM Council; Superintendent as directed by Board
Organisation:
The Diocese of Chelmsford Vine Schools Trust
Address:
53a New Street, Chelmsford, Essex CM1 1AT
Phone Number:
01245 294496
Email:
[email protected]
Data Controller:
The Diocese of Chelmsford Vine Schools Trust
Data Protection Officer:
Cassie Taylor
Region / Country:
United Kingdom
Subject:
Processing of personal data of job applicants during recruitment
Document Type:
Privacy Notice
Audience:
Job applicants
Related Process:
Recruitment and employment pre-screening
Legal Context:
Data protection obligations and statutory safeguarding guidance in education
External Bodies Mentioned:
Teacher Regulation Agency; Disclosure and Barring Service; Information Commissioner
Data Categories:
Identification data, contact details, employment history, qualifications, remuneration information, health information, criminal record checks
Data Sources:
Application forms, identity documents, interviews, references from former employers, background check providers, public online information
Purpose of Processing:
Administration of recruitment process, assessment of suitability to work with children and young people, compliance with legal obligations, record-keeping and defence of legal claims
Data Sharing:
Internal HR and recruitment staff, interviewers, IT staff, former employers, background check providers, Disclosure and Barring Service
International Data Transfer:
Data not transferred outside the United Kingdom
Data Retention Period:
6 months after the end of recruitment process for unsuccessful applicants
Data Subject Rights:
Access, rectification, erasure, restriction of processing, objection to processing, request to suspend processing in case of dispute
Contact for Rights Requests:
[email protected]
Regulatory Authority for Complaints:
Information Commissioner
Recruitment Compliance Reference:
Department for Education statutory guidance “Keeping Children Safe in Education”
Note:
Year
Year:
2019
Region / City:
N/A
Theme:
College Admission and Financial Aid Assistance
Document Type:
Schedule Template
Organization / Institution:
Signal Vine
Author:
N/A
Target Audience:
High school students preparing for college
Period of Validity:
N/A
Approval Date:
N/A
Date of Changes:
N/A
Diocese:
Diocese of Galloway
Parishes:
St Martin and St Ninian’s, Whithorn; Our Lady and St Ninian’s, Newton Stewart; St Peter’s, Dalbeattie; St Andrew’s and St Cuthbert’s, Kirkcudbright; Church of the Sacred Heart, Wigtown
Date:
19 January 2025
Liturgical period:
2nd Sunday of Year C
Document type:
Parish bulletin
Registered charity number:
SC010576
Parish priest:
Fr William R. McFadden
Other clergy:
Fr Simon Beveridge
Geographic area:
Dumfries and Galloway, Scotland
Content scope:
Mass times, services, parish notices, events, prayers, diocesan information
Ecclesiastical affiliation:
Roman Catholic Church
Year:
2023
Region / City:
Diocese of Chichester
Subject:
Preaching, Church Ministry
Document Type:
Policy
Organization:
Diocese of Chichester
Author:
Diocese of Chichester
Target Audience:
Lay preachers, clergy, church leaders
Period of Validity:
Ongoing
Approval Date:
Not specified
Date of Last Revision:
Not specified
Organization:
Episcopal Diocese of Southern Virginia
Program:
Episcopal Youth Community (EYC) Board
Type of document:
Application form and selection guidelines
Target audience:
Youth in grades 10–12 in the Diocese of Southern Virginia
Application year:
2025–2026 school year
Application deadline:
July 29, 2025
Submission methods:
Email, mail, or fax
Selection timeline:
Applications distributed in April; interviews in July
Board composition:
Up to nine youth members, ideally one from each convocation
Board meeting schedule:
Monthly during the school year, with Zoom and overnight retreats
Eligibility criteria:
Rising 10th–12th graders, active parish members, able to attend meetings, complete application
Required application materials:
Completed application, written responses, recommendation, signed Community Standards
Selection authority:
Bishop of Southern Virginia (with recommendations from interview team)
Application contact:
Don Carlson, Youth Missioner
Year:
2023
Region / city:
Diocese of Newcastle
Subject:
Child safety, Vulnerable people, Parish safety
Document type:
Self-assessment tool
Institution:
The Anglican Church of Australia
Author:
Not specified
Target audience:
Church staff, volunteers, parish members
Period covered:
Not specified
Date of approval:
Not specified
Date of amendments:
Not specified
Note:
Year
Topic:
Liturgy Planning
Document Type:
Instructional Guide
Organization / Institution:
Catholic Diocese of Richmond, Office of Worship
Author:
Office of Worship
Target Audience:
Clergy, Liturgy Coordinators, Parish Leaders
Year:
2023
Region / City:
Pittsburgh
Topic:
Lay Ministry Program
Document Type:
Application Form
Institution:
Episcopal Diocese of Pittsburgh
Author:
Episcopal Diocese of Pittsburgh
Target Audience:
Lay members of congregations interested in ministry
Period of validity:
Not specified
Approval Date:
Not specified
Modification Date:
Not specified
Year:
2024
Region / City:
Diocese of York
Topic:
Retired Clergy Fees
Document Type:
Guideline
Organ / Institution:
Diocese of York
Author:
Canon Peter Warry, Ven. Amanda Bloor, Ven. Andy Broom, Ven. Sam Rushton
Target Audience:
Retired Clergy
Effective Period:
From January 2025
Approval Date:
December 2024
Date of Changes:
December 2024
Year:
Not specified
Region / City:
Allentown, Pennsylvania
Theme:
Education, Employment
Document Type:
Application Form
Organization / Institution:
Diocese of Allentown
Author:
Not specified
Target Audience:
Applicants for teaching positions
Period of Validity:
Not specified
Approval Date:
Not specified
Modification Date:
Not specified
Year:
2023
Region / City:
Pittsburgh
Topic:
Lay Ministry, Certification, Clergy Leadership
Document Type:
Application Form
Organization:
Episcopal Diocese of Pittsburgh
Author:
Episcopal Diocese of Pittsburgh
Target Audience:
Lay members of congregations interested in lay preaching and worship leadership
Period of Action:
N/A
Approval Date:
N/A
Date of Changes:
N/A
Year:
Not specified
Region / City:
Diocese of Chichester
Subject:
Preaching guidelines, episcopal authorization
Document Type:
Policy/Guidelines
Organization / Institution:
Diocese of Chichester
Author:
Not specified
Target Audience:
Clergy, lay people interested in preaching
Period of Validity:
Not specified
Approval Date:
Not specified
Date of Amendments:
Not specified