№ files_lp_4_process_1_46414
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Privacy notice describing the collection, processing, storage, and sharing of personal data of job applicants by The Diocese of Chelmsford Vine Schools Trust during recruitment in the United Kingdom.
Organisation:
The Diocese of Chelmsford Vine Schools Trust
Address:
53a New Street, Chelmsford, Essex CM1 1AT
Phone Number:
01245 294496
Email:
[email protected]
Data Controller:
The Diocese of Chelmsford Vine Schools Trust
Data Protection Officer:
Cassie Taylor
Region / Country:
United Kingdom
Subject:
Processing of personal data of job applicants during recruitment
Document Type:
Privacy Notice
Audience:
Job applicants
Related Process:
Recruitment and employment pre-screening
Legal Context:
Data protection obligations and statutory safeguarding guidance in education
External Bodies Mentioned:
Teacher Regulation Agency; Disclosure and Barring Service; Information Commissioner
Data Categories:
Identification data, contact details, employment history, qualifications, remuneration information, health information, criminal record checks
Data Sources:
Application forms, identity documents, interviews, references from former employers, background check providers, public online information
Purpose of Processing:
Administration of recruitment process, assessment of suitability to work with children and young people, compliance with legal obligations, record-keeping and defence of legal claims
Data Sharing:
Internal HR and recruitment staff, interviewers, IT staff, former employers, background check providers, Disclosure and Barring Service
International Data Transfer:
Data not transferred outside the United Kingdom
Data Retention Period:
6 months after the end of recruitment process for unsuccessful applicants
Data Subject Rights:
Access, rectification, erasure, restriction of processing, objection to processing, request to suspend processing in case of dispute
Contact for Rights Requests:
[email protected]
Regulatory Authority for Complaints:
Information Commissioner
Recruitment Compliance Reference:
Department for Education statutory guidance “Keeping Children Safe in Education”
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Year:
2026
Organization:
The Diocese of Chelmsford Vine Schools Trust
Address:
53a New Street, Chelmsford, Essex CM1 1AT
Phone Number:
01245 294496
Email:
[email protected]
Data Controller:
The Diocese of Chelmsford Vine Schools Trust
Data Protection Officer:
Lauri Almond, [email protected]
Note:
, 03330 322970
Document Type:
Privacy Notice
Audience:
Job applicants
Scope:
Recruitment process and pre-employment checks in the UK
Retention Period:
6 months for unsuccessful applicants, duration of employment for successful applicants
Legal Framework:
UK data protection regulations and Department for Education statutory guidance
Data Categories:
Personal identification, contact details, employment and education history, remuneration, eligibility to work, criminal history, health information if applicable
Purpose:
Recruitment processing, employment contract administration, legal compliance, candidate suitability assessment
Data Sharing:
Internal HR and recruitment teams, interviewers, IT staff, former employers, employment background check providers, Disclosure and Barring Service
Data Transfer:
Within the UK only
Year:
2026
Region / City:
Chelmsford, United Kingdom
Topic:
Education, Religious Guidance
Document Type:
Model documentation, prayers
Organization / Institution:
Chelmsford Diocese Board of Education
Audience:
School leaders, teachers, governors
Purpose:
Support in headteacher recruitment and collective worship
Included Sections:
Prayers for staff, governors, collective worship
Religious Affiliation:
Christian
Format:
Text guidance and prayers
Note:
Year
Document Code:
F-SA-2A
Document Type:
Fundraiser Approval Form
School:
Vine Grove Elementary School
Activity Account:
Yearbook Fund
Name of Fundraiser:
Yearbook Sales
Sponsor:
Lifetouch – Cindy Vowels
Date Submitted:
July 10, 2015
Purpose:
Yearbook sales to raise money for instructional field trips, photo development for the yearbook, and general incentives for students
Items to be Sold:
Yearbooks
Beneficiary:
Vine Grove Elementary School Students
Scheduled Date(s):
February 2016
Adult Supervisor:
Cindy Vowels
Athletic Fundraiser:
No
Approval Status:
Approved
Approval Date:
July 10, 2015
Principal:
Greg Sutton
Administrative Bodies Referenced:
SBDM Council; Superintendent as directed by Board
Year:
2026
Organization:
The Diocese of Chelmsford Vine Schools Trust
Address:
53a New Street, Chelmsford, Essex CM1 1AT
Phone Number:
01245 294496
Email:
[email protected]
Data Controller:
The Diocese of Chelmsford Vine Schools Trust
Data Protection Officer:
Lauri Almond, [email protected]
Note:
, 03330 322970
Document Type:
Privacy Notice
Audience:
Job applicants
Scope:
Recruitment process and pre-employment checks in the UK
Retention Period:
6 months for unsuccessful applicants, duration of employment for successful applicants
Legal Framework:
UK data protection regulations and Department for Education statutory guidance
Data Categories:
Personal identification, contact details, employment and education history, remuneration, eligibility to work, criminal history, health information if applicable
Purpose:
Recruitment processing, employment contract administration, legal compliance, candidate suitability assessment
Data Sharing:
Internal HR and recruitment teams, interviewers, IT staff, former employers, employment background check providers, Disclosure and Barring Service
Data Transfer:
Within the UK only
Note:
Year
Year:
2019
Region / City:
N/A
Theme:
College Admission and Financial Aid Assistance
Document Type:
Schedule Template
Organization / Institution:
Signal Vine
Author:
N/A
Target Audience:
High school students preparing for college
Period of Validity:
N/A
Approval Date:
N/A
Date of Changes:
N/A
Diocese:
Diocese of Galloway
Parishes:
St Martin and St Ninian’s, Whithorn; Our Lady and St Ninian’s, Newton Stewart; St Peter’s, Dalbeattie; St Andrew’s and St Cuthbert’s, Kirkcudbright; Church of the Sacred Heart, Wigtown
Date:
19 January 2025
Liturgical period:
2nd Sunday of Year C
Document type:
Parish bulletin
Registered charity number:
SC010576
Parish priest:
Fr William R. McFadden
Other clergy:
Fr Simon Beveridge
Geographic area:
Dumfries and Galloway, Scotland
Content scope:
Mass times, services, parish notices, events, prayers, diocesan information
Ecclesiastical affiliation:
Roman Catholic Church
Year:
2023
Region / City:
Diocese of Chichester
Subject:
Preaching, Church Ministry
Document Type:
Policy
Organization:
Diocese of Chichester
Author:
Diocese of Chichester
Target Audience:
Lay preachers, clergy, church leaders
Period of Validity:
Ongoing
Approval Date:
Not specified
Date of Last Revision:
Not specified
Organization:
Episcopal Diocese of Southern Virginia
Program:
Episcopal Youth Community (EYC) Board
Type of document:
Application form and selection guidelines
Target audience:
Youth in grades 10–12 in the Diocese of Southern Virginia
Application year:
2025–2026 school year
Application deadline:
July 29, 2025
Submission methods:
Email, mail, or fax
Selection timeline:
Applications distributed in April; interviews in July
Board composition:
Up to nine youth members, ideally one from each convocation
Board meeting schedule:
Monthly during the school year, with Zoom and overnight retreats
Eligibility criteria:
Rising 10th–12th graders, active parish members, able to attend meetings, complete application
Required application materials:
Completed application, written responses, recommendation, signed Community Standards
Selection authority:
Bishop of Southern Virginia (with recommendations from interview team)
Application contact:
Don Carlson, Youth Missioner
Year:
2023
Region / city:
Diocese of Newcastle
Subject:
Child safety, Vulnerable people, Parish safety
Document type:
Self-assessment tool
Institution:
The Anglican Church of Australia
Author:
Not specified
Target audience:
Church staff, volunteers, parish members
Period covered:
Not specified
Date of approval:
Not specified
Date of amendments:
Not specified
Note:
Year
Topic:
Liturgy Planning
Document Type:
Instructional Guide
Organization / Institution:
Catholic Diocese of Richmond, Office of Worship
Author:
Office of Worship
Target Audience:
Clergy, Liturgy Coordinators, Parish Leaders
Year:
2023
Region / City:
Pittsburgh
Topic:
Lay Ministry Program
Document Type:
Application Form
Institution:
Episcopal Diocese of Pittsburgh
Author:
Episcopal Diocese of Pittsburgh
Target Audience:
Lay members of congregations interested in ministry
Period of validity:
Not specified
Approval Date:
Not specified
Modification Date:
Not specified
Year:
2024
Region / City:
Diocese of York
Topic:
Retired Clergy Fees
Document Type:
Guideline
Organ / Institution:
Diocese of York
Author:
Canon Peter Warry, Ven. Amanda Bloor, Ven. Andy Broom, Ven. Sam Rushton
Target Audience:
Retired Clergy
Effective Period:
From January 2025
Approval Date:
December 2024
Date of Changes:
December 2024
Year:
Not specified
Region / City:
Allentown, Pennsylvania
Theme:
Education, Employment
Document Type:
Application Form
Organization / Institution:
Diocese of Allentown
Author:
Not specified
Target Audience:
Applicants for teaching positions
Period of Validity:
Not specified
Approval Date:
Not specified
Modification Date:
Not specified
Year:
2023
Region / City:
Pittsburgh
Topic:
Lay Ministry, Certification, Clergy Leadership
Document Type:
Application Form
Organization:
Episcopal Diocese of Pittsburgh
Author:
Episcopal Diocese of Pittsburgh
Target Audience:
Lay members of congregations interested in lay preaching and worship leadership
Period of Action:
N/A
Approval Date:
N/A
Date of Changes:
N/A
Year:
Not specified
Region / City:
Diocese of Chichester
Subject:
Preaching guidelines, episcopal authorization
Document Type:
Policy/Guidelines
Organization / Institution:
Diocese of Chichester
Author:
Not specified
Target Audience:
Clergy, lay people interested in preaching
Period of Validity:
Not specified
Approval Date:
Not specified
Date of Amendments:
Not specified