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Agreement outlining rules, service requirements, fee schedules, and operational conditions governing exhibitor participation at the VGFOA Spring Conference held at The Williamsburg Lodge in May 2025.
Name of Event:
VGFOA Spring Conference
Event Dates:
Arrival: 05-07-2025; Departure: 05-09-2025
Venue:
The Williamsburg Lodge
Venue Address:
310F South England Street, Williamsburg, VA 23185
Type of Document:
Exhibitor Agreement and Fee Schedule
Applicable Exhibit:
Exhibit B – Exhibitor Fee Schedule
Subject Matter:
Rules, prohibitions, services, and charges for exhibitors
Electrical Service Options:
115V and 208V service; advance and floor order rates
Rental Items:
Easels and cocktail tables
Miscellaneous Services:
Banner hanging and floral arrangements
Shipping and Handling Fees:
$5.00 per box; $40.00 for boxes over 45 lbs or large wheeled cases; $200.00 per pallet
Internet Services:
Complimentary basic wireless internet; additional services available upon request
Compliance Requirements:
Federal, state, and local fire and building codes
Payment Terms:
Charges and applicable taxes due on the day of the Show
Price: 8 / 10 USD
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Date:
April 21, 2016
Organization:
Virginia Government Finance Officers’ Association (VGFOA)
Document Type:
Association newsletter
Region:
Virginia, United States
Subject:
Spring Conference, Executive Board nominations, strategic planning, membership updates
Conference Date:
May 4–6, 2016
Conference Location:
Hilton Virginia Beach Oceanfront Hotel, Virginia Beach, Virginia
Fall Conference Date:
October 26–28, 2016
Fall Conference Location:
Hilton Richmond Hotel/Short Pump, Richmond, Virginia
Keynote Speaker:
Dr. Deborah Roberts
Issuing Body:
VGFOA Executive Board
Intended Audience:
VGFOA members and local government finance professionals
Content Includes:
President’s message, conference agenda, board nomination process, committee information, announcements
Year:
2017
Region / City:
Virginia
Topic:
Government Finance Education and Networking
Document Type:
Annual Report / Board Message
Organization:
VGFOA (Virginia Government Finance Officers Association)
Author:
Kathy (VGFOA President)
Target Audience:
VGFOA Members
Effective Period:
2017
Approval Date:
May 8, 2017
Revision Date:
None
Year:
2026
Event:
2026 SEMM Conference
Location:
Hamilton, Ontario, Canada
Venue:
Sheraton Hotel
Dates of Event:
April 7–9, 2026
Organizer:
Brainstorm
Document Type:
Internal approval request and cost estimate
Subjects:
Professional development, post-secondary marketing, recruitment, student success, strategic enrolment management
Request Types:
Individual attendance request; Group attendance request
Travel Period:
March 31, 2026 – April 16, 2026
Hotel Rate:
$179 plus HST per night (group rate, limited availability until March 5, 2026)
Airlines Mentioned:
Air Canada; WestJet; Porter Airlines
Expenses Included:
Registration fees, workshops, hotel, flights, parking, transportation, meals
Total Investment Section:
Itemized cost breakdown with total calculation field
Subject:
Modern Foreign Languages (German)
Key Stage:
Years 7–9
Academic Years Covered:
Year 7, Year 8, Year 9
Curriculum Type:
Secondary School Curriculum Plan
Language of Instruction:
German
Educational Level:
Lower Secondary
Assessment Types:
Listening, Reading, Writing, Speaking
Assessment Points:
Assessment 1, Assessment 2, Assessment 3 (EYE), MYE
Terms Covered:
Autumn Term, Spring Term, Summer Term
Core Skills:
Speaking, Writing, Reading, Listening
Grammar Focus:
Present tense, Perfect tense, Imperfect tense, Modal verbs, Separable verbs, Word order rules
Cultural Content:
German-speaking countries, Festivals, Traditions, Authors, School life, Food and drink
Topics Covered:
Greetings, Family, School, Food and Drink, Holidays, Free Time, House and Home, Daily Routine
Curriculum Aim:
Development of communicative competence and long-term memory retention
Pedagogical Principles:
Repetition, Retrieval Practice, Vocabulary Building, Grammar and Phonics Instruction
Year:
2025
Dates:
November 7–9, 2025
Location:
Ocean County YMCA, Toms River, New Jersey
Meet Approval:
NJ Swimming Approval # NJS-AP-110725-SCY
Sanctioning Body:
USA Swimming
Host Organization:
Ocean County YMCA
Meet Director:
Just In Timing
Meet Referees:
Alka Rinkus; Adam Yee
Entry Deadline:
October 24, 2025
Entry Fees:
$6 individual event; $12 individual distance event; $12 relay; $25 athlete surcharge
Course:
Short Course Yards (SCY)
Eligibility:
YMCA closed meet
Meet Format:
Timed finals; deck seeded
Age Groups:
9–10; 11–12; 13–14; 15-Over; Open
Entry Limits:
3 individual events per day; 7 individual events per meet; 1 relay per day; 2 relays per meet
Awards:
Medals for 1st–3rd and ribbons for 4th–6th in 12 & Under events; bag tags for 13 & Over
Scoring:
No team scoring
Website:
https://www.gomotionapp.com/team/njocy/page/home
Year:
2018
Location:
Saint Denis de l’Hôtel, Orléans, France
Event type:
Canopy Piloting Competition
Organizer:
Ecole de Parachutisme du Centre Orléans Loiret
Authority:
French Parachuting Federation
Equipment requirements:
Personal parachuting equipment certified as airworthy, AAD, helmet
Competition rules:
FAI Competition Rules for Open event, French Federation rules for Advanced (N2) event
Judges:
FAI and approved national judges
Aircraft:
Pilatus Porter & Cessna 207 Soloy
Training:
Available from 2 September at swoop pond
Accommodation:
On-site breakfast, lunch, dinner, gala dinner, camping and caravanning options, nearby hotels
Insurance:
Personal health and liability insurance required
Schedule:
7–9 September 2018, including training, competition jumps, and award ceremony
Registration:
Forms and fees required by 3 September 2018
Contact:
[email protected], http://parachutisme-orleans.net/
Cost:
Registration €50, Canopy Piloting jumps €17 each
Context:
Official event announcement providing full details on dates, venue, rules, equipment, accommodation, schedule, and registration for an international canopy piloting championship.
Year:
2026
Location:
Not specified (event grounds)
Event Type:
Dog Show
Judges:
Ann Mcdonald, Jill Peak, Bruce Jenkins, Shharat Sharma, Ralph Zeeman
Ring Allocation:
Hounds, Toys, Utility, Herding, Working, Gundogs, Terriers
Dates:
March 7–9, 2026
Restrictions:
No camping, vehicles must be removed before show, no parking in front of medical tents or emergency exits
Year:
2018
Region / City:
East Kootenay, British Columbia, Canada
Topic:
Home energy efficiency, Real estate training
Document Type:
Media release
Organization / Institution:
Regional District of East Kootenay, Kootenay Real Estate Board
Author:
Gaëtane Carignan, Community Energy Association
Target Audience:
REALTORS®, home inspectors, local government officials
Event Dates:
March 7–9, 2018
Initiative:
Building A Legacy
Funding:
Real Estate Foundation of BC, BC Hydro, Fortis BC
Facilitators:
RDEK Energy Manager, Rob Grey, Chris Wiebe, local home builders
Training Location:
Invermere, Fernie, Kimberley
Year:
2025
Location:
Nairobi, Kenya
Event:
Summit of Heads of States and Business Forum
Organizer:
COMESA Secretariat
Inviting Entity:
COMESA Business Council
Type of Document:
Invitation for Bids / Request for Quotation
Target Audience:
Service providers and suppliers in Nairobi/Kenya
Event Dates:
7–9 October 2025
Bid Request Deadline:
28 August 2025
Bid Submission Deadline:
2 September 2025
Required Services:
Conference packages, interpretation equipment, vehicles, internet services, digital screens, laptops, live streaming, branding and printing, exhibition booths, stage and tent setups
Specifications:
Quantities, models, and duration for each service or item as listed in the document
Year Range:
Year 7–Year 9
Education Stage:
Key Stage 3 (KS3)
Subject:
Design and Technology
Document Type:
Curriculum plan overview
Focus Areas:
Design, Making, Evaluation, Technical Knowledge
Projects Included:
Introduction to DT – Phone Holders; Design and Make – Coat Hook Project; Passive Amp; Mechanisms; Function and Aesthetics; Problem Solving
Assessment Types:
Formative assessment; Summative assessment; Peer assessment
Assessment Methods:
Quizzes, homework tasks, project evaluation, assessment tracker feedback
Skills Covered:
Design process, iterative design, modelling, material processing, mechanisms, electronics, CAD/CAM, problem solving
Materials and Technologies:
Mechanical systems, electrical and electronic systems, programmable components, sensors, actuators
Learning Methods:
Workshop practice, modelling, digital design tools, blended learning
Cross-Curricular Links:
Mathematics (measurement and marking in millimetres)
Digital Platforms Mentioned:
MS Teams; online quizzes
Key Concepts:
Biomimicry; user-centred design; research and cultural study in design
Safety Focus:
Workshop health and safety procedures and risk awareness
Year:
2020
Region / City:
Las Vegas
Topic:
Conference, Exhibiting
Document Type:
Newsletter
Organization:
AFP (Association for Financial Professionals)
Author:
Exhibiting Team
Target Audience:
Exhibitors at AFP 2020
Period of Validity:
October 18-21, 2020
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2020
Region / City:
Lake Buena Vista, Florida
Theme:
Exhibitor Information, Event Contract
Document Type:
Application and Contract
Organization / Institution:
Children with Diabetes
Author:
Children with Diabetes
Target Audience:
Exhibitors
Period of Validity:
July 14-19, 2020
Approval Date:
Not specified
Amendment Date:
Not specified
Organization:
WHMA/IPC
Event:
WHMA Annual Global Leadership Summit
Event Type:
Annual conference and exhibition
Location:
Embassy Suites Myrtle Beach-Oceanfront, Myrtle Beach, SC 29572
Venue Spaces:
Kensington Ballroom; Windsor Ballroom; Hampton; Seaside Vista Room; Anchorage at The Landing
Dates:
February 12–15, 2024
Exhibitor Move-In:
February 12–13, 2024
Exhibitor Move-Out:
February 15, 2024
Registration Hours:
February 13–15, 2024
Exhibitor Services Provider:
Shepard Exposition Services
Official Carrier:
Shepard Logistics
Airport:
Myrtle Beach International Airport (MYR)
Hotel:
Embassy Suites Myrtle Beach-Oceanfront
Special Events:
Welcome Reception with Exhibitors; Breakfast with Exhibitors; Lunch with Exhibitors; Refreshment Breaks; Wednesday Evening Networking Event; Wine and Cheese Reception; WHMA First Timers Welcome Reception
Additional Event:
WHMA Annual Wire Harness Conference Golf Outing
Attendee List Distribution:
Approximately two weeks after event conclusion
Year:
2024
Region / City:
Karnes County
Topic:
Youth show, Exhibitor participation
Document type:
Handbook
Organization / Institution:
Karnes County Youth Show
Author:
Karnes County Youth Show Board of Directors
Target audience:
Youth exhibitors, Parents, Volunteers, Teachers
Effective period:
2024
Approval date:
May 12, 2023
Date of changes:
May 12, 2023
Year:
2024
Event Dates:
April 18–19, 2024
Location:
Denver, Colorado
Venue:
CSU SPUR, 4817 National Western Dr, Denver, CO 80216
Organizing Organizations:
ASCLS-Colorado; ASCLS-Wyoming
Event Name:
Clinical Laboratory Collaborative Conference (CLCC)
Document Type:
Conference announcement and exhibitor application form
Audience:
Laboratory managers; Medical Laboratory Scientists (MLS); Medical Laboratory Technicians (MLT); phlebotomists; students; educators; Medical Laboratory Science professionals; exhibitors; sponsors
Booth Setup Date:
April 17, 2024
Early Registration Deadline:
April 1, 2024
Accommodation:
Courtyard Denver Central Park, 7415 East 41st Avenue, Denver, CO 80216
Registration Methods:
Online registration via EZ Register; paper registration by mail
Contact Persons:
Robyn Sorrell; Ian Wallace
Payment Recipient:
CLCC, ASCLS-CO
Time Zone:
MST
Year:
2026
Region / City:
Various countries
Topic:
Mining and Industrial Equipment
Document Type:
Exhibition Participants List
Organization:
Not specified
Author:
Not specified
Target Audience:
Industry professionals, exhibition visitors
Period of Validity:
2026
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2025
Region / City:
Turning Stone Resort and Conference Center
Theme:
Conference Exhibitor Sponsorship
Document Type:
Contract
Organization / Institution:
NYSCATE
Author:
NYSCATE
Target Audience:
Potential conference exhibitors
Event Dates:
November 23-25, 2025
Approval Date:
N/A
Amendment Date:
N/A
Payment Method:
Check, MasterCard, Visa, AE
Exhibit Levels:
Platinum, Diamond, Gold, Silver
Sponsorship Options:
Includes booths, workshop sessions, social media, signage, and more
Additional Costs:
Booth extra, internet, Wi-Fi, mailing list
Context:
A contract outlining sponsorship and exhibition opportunities for the 2025 NYSCATE conference, including various booth levels, associated costs, and payment details.
Note:
Date
Year:
2023
Region / City:
London
Theme:
Charity, Conference, Exhibition
Document Type:
Booking Form, Terms and Conditions
Organization:
Charity Finance Group
Author:
-
Target Audience:
Exhibitors, Charities
Period of Validity:
29 June 2023
Approval Date:
-
Date of Changes:
-
Year:
2016
Region / City:
Lafayette, Indiana
Topic:
Native plants, conservation, environmental education
Document Type:
Conference invitation and sponsorship details
Organization:
Indiana Native Plant and Wildflower Society (INPAWS)
Author:
INPAWS
Target Audience:
Businesses, organizations, and individuals interested in supporting conservation and native plants
Period of Action:
November 5, 2016
Approval Date:
Not specified
Date of Changes:
Not specified
Event Date:
November 5, 2016
Conference Theme:
"Keeping What We Have, Restoring What We’ve Lost"
Keynote Speakers:
Dr. Robbin Moran, Dr. Reed Noss
Sponsorship Levels:
Trillium, Coneflower, Blazing Star, Bur Oak
Conference Location:
Four Points by Sheraton West Lafayette
Conference Contact:
[email protected]
Website:
inpaws.org
Note:
Description
Year:
2017
Region / City:
Bloomington, Indiana
Topic:
Native plants, environmental conservation, conference
Document type:
Event invitation, sponsorship proposal
Organization:
Indiana Native Plant and Wildflower Society (INPAWS)
Author:
David Gorden (Sponsor/Exhibitor Coordinator)
Target Audience:
Businesses, non-profits, landscape professionals, conservationists, naturalists
Event Date:
October 28, 2017
Date of Approval:
June 1, 2017
Changes Date:
Not specified