№ files_lp_4_process_2_63756
File format: docx
Character count: 1513
File size: 37 KB
Internal administrative guidance outlining retention periods and post-employment transfer procedures for data and communications stored in Microsoft Teams, Forms, Stream, and other Office 365 services within a state agency environment.
Organization:
Washington Department of Fish and Wildlife (WDFW)
Associated organization:
Washington Technology Solutions (WaTech)
Subject:
Records retention and data transfer procedures for O365 services
Document type:
Internal records management instruction
Platforms covered:
Microsoft Teams, Microsoft Forms, Microsoft Stream, Microsoft OneDrive, Office 365
Scope:
Management and recovery of employee-generated data after account deactivation or deletion
Retention periods:
Teams chat messages — 7 days; Forms and miscellaneous O365 data — 30 days after account deletion; Stream videos created after 11/1/2021 — 3 years unless retention label applied
Responsible parties:
Supervisors, records custodians, Service Desk, WaTech administrators
Triggering event:
Employee departure from the agency
Required actions:
Creation of Service Desk tickets to request data recovery or transfer within defined time limits
Data transfer guidance:
Employees should move relevant records to supervisors or designated custodians before leaving the agency
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The product description is provided for reference. Actual content and formatting may differ slightly.
Year:
2020
Region / City:
SOCOM
Topic:
Accessing SOFNET-U OWA for Cloud-Migrated Users
Document Type:
Instructional Guide
Organization / Institution:
United States Department of Defense
Author:
Not specified
Target Audience:
DoD users with migrated access to O365
Effective Period:
March 2020 onwards
Approval Date:
March 2020
Date of Changes:
Not specified
Year:
Not specified
Region / Country:
United Kingdom
Subject:
Data protection and data migration in health and care services
Document Type:
Template
Legal Framework:
UK GDPR
Related Authority:
Information Commissioner’s Office (ICO)
System:
Microsoft Office 365 (O365)
Sector:
Health and care organisations
Purpose:
Migration of data from an origin storage system or tenant to a new storage system or tenant
Data Categories:
Personal data, pseudonymised data, anonymous data
Special Category Data:
Health and care data
Controller Responsibility:
Organisation determining the purposes and means of processing
Document Status:
Live document subject to updates
Sections:
Screening questions; data purpose; data categories; data flows; lawfulness; security; retention; data subject rights; organisations involved; risk assessment; review and sign-off
Year:
N/A
Region / City:
N/A
Topic:
Test reporting
Document Type:
Template
Organization / Institution:
N/A
Author:
Test Manager/Lead
Target Audience:
Testing teams, project stakeholders
Period of Validity:
N/A
Approval Date:
N/A
Modification Date:
N/A
Year:
2024
Region / City:
United Kingdom
Topic:
International Trade, Customs, Tariff Regulations
Document Type:
Regulatory Document
Institution:
United Kingdom Government
Author:
HM Revenue & Customs
Target Audience:
Customs authorities, trade professionals
Effective Date:
16th July 2023
Amendment Date:
16th July 2023
Period of Validity:
Indefinite
Date of Approval:
10th December 2024
Note:
Contextual Description
Year:
2024
Region / City:
New York State
Topic:
Screening, Identification, Placement, Review, and Exit Criteria for English Language Learners (ELLs)
Document Type:
Standard Operating Procedure (SOP)
Institution:
New York State Department of Education
Author:
Not specified
Target Audience:
School administrators, teachers, and support staff involved in the education of English Language Learners (ELLs)
Effective Period:
Ongoing
Approval Date:
Not specified
Date of Changes:
Annually reviewed for updates
Year:
2025
Region / City:
United Kingdom
Subject:
Procurement, Data Centre Services, IT Services
Document Type:
Tender Document
Organ / Institution:
HMRC (His Majesty’s Revenue & Customs)
Author:
HMRC
Target Audience:
Suppliers, Contractors, Procurement Specialists
Duration:
7 years with options to extend
Approval Date:
June 2025
Amendment Date:
N/A
Year:
2024
Region / city:
United States
Subject:
Healthy Marriage and Responsible Fatherhood programs
Document Type:
Survey
Organ / institution:
U.S. Department of Health & Human Services
Author:
Unknown
Target Audience:
Youth participants in Healthy Marriage and Responsible Fatherhood programs
Period of validity:
Until 4/30/2024
Approval Date:
Not provided
Date of changes:
Not provided
Year:
20##
Region / City:
School Name
Theme:
Medical Education Accreditation
Document Type:
Report
Institution:
LCME
Author:
Survey Team
Target Audience:
Dean, faculty, staff, students, and LCME
Period of Validity:
Until LCME Accreditation Decision
Approval Date:
Month #-#, 20##
Date of Changes:
N/A
Year:
2020
Region / City:
United Kingdom, Republic of Korea
Subject:
Free Trade Agreement, Origin Reference Document
Document Type:
Regulation, Legal Text
Organization / Institution:
Government of the United Kingdom
Author:
UK Government
Target Audience:
Trade professionals, customs authorities, import/export businesses
Effective Period:
From 31st December 2025
Approval Date:
31st October 2025
Modification Date:
N/A
Contextual Description:
A regulatory document outlining the origin conditions for goods under the Free Trade Agreement between the United Kingdom and the Republic of Korea.
Year:
Not specified
Region / City:
Not specified
Theme:
Employee exit process, feedback collection
Document type:
Guide
Author:
Not specified
Target audience:
Line managers, HR personnel
Period of validity:
Not specified
Approval date:
Not specified
Modification date:
Not specified
Year:
2020
Region / City:
European Union
Subject:
Customs, Tariff Quotas
Document Type:
Regulation
Author:
Government of the United Kingdom
Target Audience:
Customs authorities, Importers, Exporters
Effective Period:
Ongoing from 2020
Approval Date:
27 March 2025
Amendment Date:
Not specified
Year:
2024
Region / city:
United Kingdom, European Union
Theme:
Trade and Cooperation Agreement, Customs Tariff Regulations
Document type:
Official legal document
Organization / institution:
United Kingdom Government, European Union
Author:
Not specified
Target audience:
Parties involved in the Trade and Cooperation Agreement
Effective period:
From 4 January 2024
Approval date:
4 December 2024
Date of amendments:
Not specified
Note:
Year
Exceptions:
Description (including JIRA #):
Year:
2024
Region / City:
United Kingdom
Topic:
Financial sanctions, maritime transportation, Russian oil
Document Type:
Application form
Issuing Body:
Office of Financial Sanctions Implementation (OFSI)
Author:
OFSI
Target Audience:
Individuals or entities applying for a specific licence
Period of Validity:
Not specified
Approval Date:
March 13, 2024
Date of Changes:
March 13, 2024
Year:
2019
Region / City:
United States
Theme:
Employment, Human Resources
Document Type:
Checklist
Organization / Institution:
Texas A&M University
Target Audience:
Supervisors and HR personnel
Effective Period:
Not specified
Approval Date:
10/1/19
Date of Last Modification:
Not specified
Year:
2023
Region / City:
United Kingdom, Korea
Topic:
Free Trade Agreement
Document Type:
Regulatory Text
Organization / Institution:
Government of the United Kingdom, Republic of Korea
Author:
N/A
Target Audience:
Traders, Customs Officials
Period of Validity:
From 1 January 2024
Approval Date:
7th November 2023
Amendment Date:
N/A
Note:
Year
Contextual description:
A technical document outlining the structure, mapping, and required formats for Service Responses and Device Alerts in the context of GBCS Payload and MMC Output formats.
Year:
2023
Region / city:
N/A
Topic:
DUoS e-billing for MHHS
Document type:
Change Request Form
Organization / institution:
DCUSA DCP 416 Working Group
Author:
Peter Waymont / Eastern Power Networks
Target audience:
DNOs, Suppliers
Period of validity:
From Migration Go-Live M11
Approval date:
03/07/2023
Amendment date:
N/A
Document type:
Troubleshooting guide
Organization:
American Dental Association (ADA)
Target audience:
Membership service center staff and website users
Topics:
User authentication, access authorization, runtime errors, system administrator errors, firewall Port 88
Related systems:
ada.org, ada.org/godigital, CAQH, continuing education section
Issue scope:
Website access errors and user-side device problems
Procedures:
Steps for identifying error types and guiding users through fixes (login credentials, cache/cookie clearing, IT escalation)