№ files_lp_4_process_3_069107
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Procurement and governance document outlining requirements, scope of work, and evaluation criteria for appointing a consultancy to implement a UK GDPR compliance framework across the International Planned Parenthood Federation Secretariat.
Organization:
International Planned Parenthood Federation (IPPF)
Address:
4 Newham’s Row, London, SE1 3UZ, United Kingdom
Document type:
Request for Proposal (RFP)
Subject:
Implementation of UK GDPR compliance framework
Field:
Data protection and information governance
Related regulation:
UK General Data Protection Regulation (UK GDPR)
Responsible unit:
Risk & Assurance Team
Geographical scope:
IPPF Secretariat (London and regional offices in Belgium, Fiji, Kenya, Malaysia, Mexico, India, Tunisia)
Sector:
Sexual and reproductive health and rights (SRHR)
Project year:
2025
Purpose:
Selection of a consultancy to implement identified GDPR compliance components
Key deliverables:
Record of Processing Activities (RoPA), data retention policy, data disposal procedures, global data breach management procedure, breach log
Primary systems referenced:
NetSuite, KOFAX/Vendor Management Solutions (VMS), SafeReport (NAVEX), PRISM, Dashboard (PowerBI)
Website:
https://www.ippf.org
Contact email:
[email protected]
Legal status of organization:
Registered charity with the Charity Commission for England and Wales (charity number 229476)
Price: 8 / 10 USD
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Location:
Remote with travel to the Arab region for piloting
Duration:
6 months
Start Date:
[Insert Date]
Reports to:
IPPF Humanitarian Director
Application Deadline:
[Insert Date]
Year:
2025
Region / City:
Arab region
Theme:
Feminist Humanitarian Leadership, Sexual and Reproductive Health and Rights
Document Type:
Terms of Reference
Organization:
International Planned Parenthood Federation (IPPF)
Author:
IPPF Humanitarian Team
Target Audience:
Consultants, organizations, individuals with expertise in feminist leadership and humanitarian responses
Period of Validity:
2025-2026
Approval Date:
[Insert Date]
Modification Date:
[Insert Date]
Year:
2023-2028
Region / city:
Global
Topic:
Sexual and reproductive health and rights, Research studies, Monitoring progress
Document type:
Request for Proposals
Organization / institution:
International Planned Parenthood Federation (IPPF)
Author:
IPPF
Target audience:
Contractors for research services
Duration:
2024
Approval date:
2023
Modification date:
-
Year:
2024
Region / city:
Afghanistan, Palestine, Sudan, Ukraine, Yemen
Topic:
Project management, Humanitarian aid, Sexual and Reproductive Health
Document type:
Job description
Organization / institution:
IPPF (International Planned Parenthood Federation)
Author:
IPPF Humanitarian Team
Target audience:
Potential applicants for the position
Period of activity:
February 2024 - January 2025
Approval date:
Not specified
Date of changes:
Not specified
Note:
Context of the document
Organization:
International Planned Parenthood Federation (IPPF)
Event:
International Conference on Family Planning (ICFP) 2022
Date:
February 2022
Conference Dates:
14–17 November 2022
Location:
Pattaya City, Thailand
Conference Format:
Hybrid (virtual and in-person)
Theme:
Family Planning + Universal Health Coverage
Type of Document:
Strategic planning and guidance document
Subject:
Priority areas for engagement and abstract submissions
Related Tracks:
Gender Equality, Empowerment and Reproductive Rights; Sexual and Reproductive Health and Rights Among Adolescents and Youth; Social and Economic Disparities in Family Planning Use and Services; Fertility Intentions and Family Planning; Universal Health Coverage and Family Planning; Improving Quality of Care; Family Planning and Reproductive Health in Humanitarian Settings; Impact of COVID-19 on Family Planning and Reproductive Health
Target Audience:
IPPF Secretariat staff and Member Associations
Contact Persons:
Nihal Said; Nathalie Kapp; Seri Wendoh; Anita Nyanjong; Priti Abhijit Prabhughate; Rebecca Wilkins; Julie Taft; Heidi Quinn
Year:
2026
Region / City:
International
Subject:
Safeguarding and Recruitment
Document Type:
Policy and Form
Organization / Institution:
International Planned Parenthood Federation (IPPF)
Author:
IPPF Governance and HR Department
Target Audience:
Employees, volunteers, contractors, trustees
Effective Period:
Continuous
Date Approved:
2026-03-01
Relevant Legislation:
Employment law and child protection regulations
Purpose:
To ensure safe recruitment practices and protect children, young people, and vulnerable adults
Organization:
International Planned Parenthood Federation (IPPF)
Program:
SPRINT Initiative, Sexual and Reproductive Health in Humanitarian Settings
Funding:
Australian Government
Location:
Remote or IPPF – ESEAOR office, Kuala Lumpur, Malaysia
Role:
Data Entry Operator
Reports to:
Senior Monitoring & Evaluation Advisor
Start year:
2021
Scope:
Global humanitarian responses under SPRINT and Stream3 funding
Requirements:
High school diploma or GED preferred, 1–3 years data entry experience, knowledge of DHIS2 and SRH data, Microsoft Office proficiency
Responsibilities:
Enter, verify, and maintain humanitarian service data, resolve errors, support team access to database
Source type:
Job description and program summary
Contains:
Program objectives, operational procedures, required qualifications, and job responsibilities
Year:
2018
Region / City:
United Kingdom
Topic:
Data protection, patient access to medical records
Document Type:
Application form
Author:
N/A
Target Audience:
Patients, legal representatives, family members
Validity Period:
N/A
Approval Date:
N/A
Date of Last Modification:
N/A
Contextual Description:
A formal application form for accessing medical records under GDPR and UK Data Protection Act, outlining required information for patients and their representatives.
Year:
2018
Region / City:
Dumfries & Galloway
Theme:
Data Protection, Health Records, GDPR
Document Type:
Request Form
Organ / Institution:
NHS Dumfries & Galloway
Author:
NHS Dumfries & Galloway
Target Audience:
Individuals requesting access to personal health records, authorized representatives
Period of Validity:
N/A
Approval Date:
N/A
Amendment Date:
N/A
Year:
2023
Region / City:
Dublin
Subject:
Data Protection, GDPR Compliance
Document Type:
Policy
Organization / Institution:
Technological University Dublin
Author:
Information Governance
Target Audience:
Employees, Students, and Relevant Stakeholders
Period of Validity:
Ongoing review annually
Approval Date:
23/11/2020
Date of Changes:
May 2023
Year:
2026
Regulation:
EU General Data Protection Regulation (GDPR)
Type of Document:
Annex to contract / Data processing agreement
Parties:
GIZ (controller), Contractor (processor)
Content:
Clauses 1–11, Appendices I–III
Appendices:
Appendix I – Description of processing, Appendix II – List of Subcontractors, Appendix III – Technical and organisational measures
Scope:
Processing of personal data on behalf of GIZ
Legal Basis:
Article 28(3) and (4) GDPR
Sensitive Data:
Personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health data, sex life or sexual orientation, criminal convictions and offences
Data Transfers:
Subject to Chapter V GDPR provisions
Year:
Not specified
Region / City:
Eschborn, Germany
Topic:
Data protection, GDPR
Document Type:
Agreement
Organization / Institution:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Author:
Not specified
Target Audience:
Not specified
Period of validity:
Not specified
Approval Date:
Not specified
Date of amendments:
Not specified
Year:
2016
Region / city:
European Union
Subject:
Data protection, outsourcing, personal data processing
Document type:
Agreement
Organization:
GIZ
Author:
GIZ, Contractor
Target audience:
Data protection officers, legal teams, contractors
Duration:
Undefined
Approval date:
27 April 2016
Date of changes:
N/A
Context:
Legal document detailing the outsourcing of data processing under GDPR, establishing terms for data security and processing compliance.
Year:
2023
Region / City:
European Economic Area (EEA)
Topic:
Data Protection
Document Type:
Legal Agreement
Organ / Institution:
Not specified
Author:
Not specified
Target Audience:
Organizations processing personal data under GDPR
Validity Period:
Linked to the term of the main contract
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2026
Region / City:
Not specified
Subject:
Data protection, GDPR compliance
Document Type:
Appointment letter
Organization / Institution:
Controller (Principal)
Author:
Not specified
Target Audience:
Employee designated as DPO
Legal Reference:
Articles 35, 36, 37, 38, 39 GDPR
Effective Date:
Date of signature
Duration:
Undefined / Until termination of employment contract
Responsibilities:
Monitoring compliance, advising on data protection, cooperating with supervisory authorities, contact point for data subjects
Compensation:
As per employment contract or additional remuneration specified
Year:
2019
Region / City:
UK
Subject:
General Data Protection Regulation (GDPR) Compliance
Document Type:
Action Log
Organization / Institution:
LawWorks
Author:
RW and PJ
Target Audience:
LawWorks staff, clinics, volunteers, and other relevant stakeholders
Period of Validity:
Ongoing
Approval Date:
March 2018
Modification Date:
March 2019
Year:
2021
Region / city:
Tallinn, Estonia
Subject:
Digital inheritance, Post-mortem privacy, GDPR
Document type:
Academic article
Organization / institution:
Tallinn University of Technology
Author:
Marta Terletska
Target audience:
Legal scholars, privacy law experts, EU policymakers
Period of validity:
Not specified
Approval date:
Not specified
Date of changes:
Not specified
Note:
Year
Country:
United Kingdom
Legislation Referenced:
Equality Act 2010
Regulation Referenced:
General Data Protection Regulation (GDPR) 2018
Document Type:
Equality and diversity monitoring form
Purpose:
Collection of equality information for monitoring policies and procedures
Data Protection Basis:
Substantial public interest and explicit consent
Confidentiality:
Information kept confidential and not used in application assessment or interview process
Issuing Organisation:
WMSF
Contact:
Data Protection Officer (DPO) [email protected]
Website:
http://www.wmsf.ac.uk/staffvacancies1
Categories Collected:
Ethnic group, age, personal relationship status, gender, disability, type of disability or illness
Audience:
Job applicants
Year:
2023
Region / city:
Tokyo
Topic:
Data Protection, GDPR Compliance
Document type:
Consent form
Organization:
The Tokyo Foundation
Author:
N/A
Target audience:
Applicants to the READ JAPAN PROJECT
Effective period:
N/A
Approval date:
N/A
Amendment date:
N/A