№ files_lp_4_process_3_103569
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Character count: 11298
File size: 236 KB
Organisational privacy notice outlining how HELOA collects, processes, stores, and shares personal data of partner and sponsor representatives in relation to partnerships, communications, and event participation under UK data protection legislation.
Organisation:
HELOA (Higher Education Liaison Officers Association)
Document type:
Privacy notice
Subject:
Personal data processing and privacy practices for partners and sponsors
Applicable legislation:
Data Protection Act 2018; General Data Protection Regulation (EU) 2016/679 (GDPR); UK GDPR
Data controller:
HELOA
Related institution:
Edge Hill University
Data categories:
Contact details; organisational information; event participation records; payment details; photographs and recordings; dietary, health, and accessibility information where relevant to events
Purpose of data processing:
Partnership administration, event management, communications, networking and marketing opportunities
Data sources:
Direct enquiries, Sponsor Booking Form, Expression of Interest Form, publicly available organisational contact information
Data retention:
Maintained as long as necessary for partnership and sponsorship communication or until consent is withdrawn; mailing lists reviewed every three years
Data sharing:
HELOA committee members; Edge Hill University; Mailchimp; Jiscmail; Google services; external auditor; Sage Accounting
International data transfers:
Possible transfers outside the United Kingdom with safeguards compliant with UK GDPR
Rights of data subjects:
Access, rectification, restriction of processing, objection to processing under UK data protection legislation
Contact address:
HELOA Office, Edge Hill University, St Helens Road, Ormskirk, Lancashire, L39 4QP, United Kingdom
Contact email:
[email protected]
Contact telephone:
01695 654 392
Supervisory authority:
Information Commissioner’s Office (ICO), Wilmslow, Cheshire, United Kingdom
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Date:
5th February 2019
Location:
Leeds College of Music
Participants:
Jack Chamberlain, Emily Day, Sophia Milnes, Amy Wilson, Stella Woolnough, Katie Miller, Daniel Warkup, Jen Barton, Amanda Kenningley, Jack O-Toole, Faye Royle, Sophie Craven, Kathryn Reed, Carley Price, Jade Whittaker, Matt Lawton-Hunt, James Kennedy
Apologies:
Vicki Russell, Gemma Stead, Rebecca Heritage, Chris Morley, Charlotte Cooper-Nairn, Andrea Bourne, Angela Purdham, Steven Forsyth, Phillip Gray, Marica Shelbourne
Year:
2019
Region / City:
Leeds
Topic:
HELOA Meeting Minutes
Document Type:
Meeting Minutes
Organization:
HELOA (Higher Education Liaison Officers Association)
Author:
Amanda Kenningley, Jack Chamberlain, and others
Target Audience:
HELOA Members, University Staff
Period of Validity:
N/A
Approval Date:
5th February 2019
Date of Changes:
N/A
Context:
Meeting minutes of the HELOA members discussing regional events, university recruitment strategies, and updates on the organization’s activities, including future conferences and collaboration with UCAS.
Year:
2023
Region / city:
Not specified
Topic:
GDPR and data protection in educational settings
Document type:
Conference notes
Author:
Not specified
Target audience:
University staff, data protection officers, event organizers
Period of validity:
Ongoing
Approval date:
Not specified
Date of changes:
Not specified
Note:
Contextual description
Year:
2021
Region / City:
United Kingdom
Topic:
Higher Education Information, Advice, and Guidance
Document Type:
Guidelines / Association Policy
Organization:
HELOA (Higher Education Liaison Officers Association)
Author:
Andrew Cooper, UK Vice Chair (Membership and Administration)
Contributors:
UK Executive and Committee, Group consultation
Version:
1.0
Status:
Bi-annual review; amendments included
Consultation:
UK membership – email amendments, September 2021
Approval:
Final UKC Approval, AGM
Target Audience:
HELOA members, institutional representatives, potential students
Scope:
UK-wide, including HE/Careers conventions, student guidance, widening access, virtual activity
Year:
2025
Region / City:
Irvine, California
Topic:
Human Research Protection, IRB, FDA Compliance, HIPAA
Document Type:
Letter
Institution:
University of California, Irvine
Author:
UC Irvine Investigators
Target Audience:
Study sponsors, UC Irvine researchers
Effective Period:
Ongoing
Approval Date:
January 31, 2003
Amendment Date:
September 15, 2025
Special Thanks to 2021 Sponsors, Advertisers, Contributors, and Ticket Buyers as of January 22, 2022
Year:
2021
Region:
United States
Type of Document:
Acknowledgment / Donor List
Organizations:
Multiple local businesses and institutions
Contributors:
Individuals and companies listed with contributions
Amounts:
Detailed in USD for sponsorships, donations, advertising, endowments, and trade
Date Compiled:
January 22, 2022
Endowment Contributions Period:
2016–2021
Categories:
Sponsorship, donation, advertising, trade, endowment
Note:
Year
Subject:
Child and Adult Care Food Program (CACFP)
Document Type:
Checklist
Organization / Institution:
Tennessee Department of Human Services
Target Audience:
Sponsoring organizations and individuals renewing or applying for the CACFP
Context:
A checklist to assess the viability, capability, and accountability of organizations applying or renewing for the Child and Adult Care Food Program (CACFP).
Applies to:
Center-Based Sponsors
Sponsor Name:
[Not specified]
Date Created/ Revised:
[Not specified]
Type of Document:
Procedure / Policy
Program:
CACFP, Summer Food Service Program, National School Lunch Program
Responsible Position:
Position Title in CNPweb
Documentation:
Invoices, receipts, time and attendance reports, payroll records
Software:
[Software Name]
Expense Tracking:
ODE CNP Expense Report
Scope:
Food service operations for enrolled participants
Verification Method:
Double check and allocation per approved budget
Frequency:
Weekly / Monthly / Bi-monthly (as applicable)
Year:
2020
Region / City:
Not specified
Topic:
Sponsorship and donations
Document type:
Financial report
Organization / Institution:
National Football Foundation (NFF)
Author:
Not specified
Target audience:
Sponsors, donors, and event participants
Period of validity:
2020
Approval date:
Not specified
Date of changes:
Not specified
Year:
2023
Region / city:
England and Wales
Topic:
NHS Research, Sponsorship, Study Setup
Document Type:
Template email
Organisation:
NHS, Sponsor organisation
Author:
Not specified
Target audience:
Sponsors, NHS organisations, Research teams
Effective period:
Not specified
Approval date:
Not specified
Modification date:
Not specified
Date:
March 20, 2023
Location:
Washington, DC
Event Name:
Covid Litigation Conference (CLC 2023)
Event Dates:
March 25–26, 2023
Event Location:
Atlanta, Georgia
Organizers:
The Vaccine Safety Research Foundation (VSRF); Mendenhall Law Group
Sponsors and Partners:
Children’s Health Defense; The Front Line COVID-19 Critical Care Alliance (FLCCC); No College Mandates; The Unity Project
Type of Document:
Press release
Subject:
Announcement of sponsors, partners, speakers, and program details for a legal conference focused on Covid-related litigation
Primary Audience:
Attorneys
Additional Audience:
General public; Journalists
Continuing Legal Education:
Eleven hours of CLE credit applied for in 20 states
Media Contact:
Trevor FitzGibbon
Contact Information:
704-775-0487; [email protected]
Distribution:
For immediate release
Year:
2024
Region / City:
Ontario
Subject:
Clinical Trials, Pharmaceutical Agreements
Document Type:
Amending Agreement
Organization / Institution:
CTO
Author:
CTO
Target Audience:
Pharmaceutical Sponsors, Clinical Trial Institutions
Effective Date:
[Insert Date]
Amendment Date:
[Insert Date]
Modification Date:
[Insert Date]
Year:
2016
Region / city:
Australia
Theme:
Paediatric research ethics and governance
Document type:
Guidance document
Organization / institution:
Australian Paediatric Research Ethics & Governance Network
Author:
Australian Paediatric Research Ethics & Governance Network
Target audience:
Researchers, clinical trial investigators, sponsors
Period of validity:
Not specified
Approval date:
Not specified
Date of changes:
Not specified
Year:
2024
Region / City:
Washington
Topic:
Food Services, Child Nutrition
Document Type:
Checklist
Organization / Institution:
Office of Superintendent of Public Instruction (OSPI)
Author:
OSPI Child Nutrition Services
Target Audience:
Sponsors of Summer Food Service Program
Period of Validity:
Summer 2024
Approval Date:
Not specified
Modification Date:
Not specified
Year:
2023
Region / City:
Washington State
Subject:
Furlough Sponsorship Responsibilities
Document Type:
Official Form
Organ / Institution:
Department of Corrections
Author:
Department of Corrections
Target Audience:
Furlough Sponsors, Case Managers
Effective Period:
N/A
Approval Date:
N/A
Amendment Date:
N/A
Year:
2023
Region / City:
Alberta, Canada
Theme:
Youth programs, Sponsorship
Document Type:
Acknowledgment letter
Organization / Institution:
4-H Alberta
Author:
4-H Alberta
Target Audience:
General Public, Sponsors, Partners
Effective Period:
Ongoing
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2026
Region / city:
Northern Ireland
Topic:
Commercial Sponsorship, Local Information Pack, Clinical Research
Document Type:
Template Email
Organization / Institution:
Sponsor organization
Author:
Sponsor organization
Target Audience:
HSC organisations, Principal Investigators, Research & Development offices
Action Period:
Not specified
Approval Date:
Not specified
Modification Date:
Not specified
Year:
2008
Region / City:
United States
Topic:
Family-School Partnerships
Document Type:
Guide
Organization / Institution:
National PTA
Author:
Steven M. Constantino, Ed.D
Target Audience:
Educators, Parents, School Administrators
Period of Validity:
Not specified
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2008
Region / City:
United States
Topic:
Family-School Partnerships, Education
Document Type:
Guide
Organization / Institution:
National PTA
Author:
Steven M. Constantino, Ed.D
Target Audience:
Parents, Educators, Family Engagement Professionals
Period of Validity:
N/A
Approval Date:
N/A
Date of Changes:
N/A