№ files_lp_3_process_7_094043
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This document provides a checklist of required policies and procedures for health information management, detailing the authorization requirements, use and disclosure of health data, and the protection of sensitive information for state entities.
Note:
Year
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Year:
2023
Region:
United States
Topic:
Health Information Security, Risk Assessment
Document Type:
Policy Manual / Compliance Tool
Organization:
Statewide Health Information Management
Author:
Not specified
Intended Audience:
Health Information Security Officers, Compliance Auditors
Reference Standard:
NIST SP 800-30
Frequency of Use:
At least biennially or upon significant changes in programs or technology
Scope:
Enterprise-wide health information systems and associated processes
Included Artifacts:
Risk Assessment Reports, Security Evaluations, Vulnerability Scans, Penetration Tests, Business Impact Analyses, Continuity Plans
Note:
Year
Topic:
Health Information Compliance
Document Type:
Policy Manual
Target Audience:
Covered Entities, Business Associates
Link to Reviewed Artifact(s):
www.hhs.gov/ocr/privacy/hipaa/understanding/coveredentities/contractprov.html
Context:
This is a policy review tool to ensure compliance with the HIPAA Privacy Rule regarding Business Associate Agreements (BAA) in relation to Health Information handling.
Year:
2023
Region / City:
California
Topic:
Incident Response Procedures
Document Type:
Policy Manual
Agency / Organization:
California State Government
Author:
California Department of Public Health
Target Audience:
State entities, healthcare organizations
Effective Period:
Ongoing
Approval Date:
Not specified
Revision Date:
Not specified
Incident Reporting:
California Compliance and Security Incident Reporting System (Cal-CSIRS)
Retention Period:
6 years
Document Title:
Statewide Health Information Policy Manual (SHIPM) 2.4.1 – Breach and Breach Notification Compliance Review Tool Question #25 Artifact Must Haves and Best Practices
Policy Reference:
SHIPM 2.4.1
Subject:
Breach and Breach Notification Compliance Review
Document Type:
Compliance Review Checklist
Jurisdiction:
Statewide
Regulatory Framework:
HIPAA; HITECH Act
Related Agencies:
HHS; DOJ; OIS; CHP; CDII; Office for Civil Rights (OCR); CMS
Intended Audience:
Health Plans; Health Care Providers; Health Care Facilities; Compliance Officers; Risk Management; IT Leadership; Legal Counsel
Key Topics:
Breach Reporting; Risk Assessment; Investigation Documentation; Internal and External Notifications; Mitigation Activities; Workforce Sanctions; Business Associate Responsibilities; Notification Content Requirements; Notification Timing and Methods
Retention Requirement:
Six years for completed breach checklist and supporting investigation records
Review Elements:
Effective Date; Revision Date; Authorizing Senior/Executive Management Signature; Reviewer Comments; Reviewer Name and Date
Year:
2024
Region / City:
N/A
Subject:
Policies and Procedures
Document Type:
Policy Chart
Institution:
N/A
Author:
N/A
Target Audience:
Faculty, Staff, Students, Program Directors, Clinical Education Coordinators
Period of Action:
November 2024
Approval Date:
N/A
Date of Modifications:
N/A
Year:
2025–26
Region / City:
United States
Topic:
Verification, School Meals, Educational Benefits
Document Type:
Regulatory Requirement
Organization:
USDA
Target Audience:
School Food Authorities
Period of Validity:
2025–26
Approval Date:
Not specified
Date of Changes:
Not specified
Context:
A regulatory document detailing the verification reporting requirements for the National School Lunch Program for the 2025–26 school year, outlining the SFAs required to use the "Three Percent Error-Prone" sampling method for application verification.
Year:
Not specified
Region / City:
Not specified
Topic:
Divorce proceedings documentation
Document Type:
Legal Forms
Organization:
Not specified
Author:
Not specified
Target Audience:
Applicants involved in divorce proceedings
Period of validity:
Not specified
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2026
Region / City:
State
Topic:
Insurance Filings
Document Type:
Regulatory Requirements
Agency / Institution:
NAIC
Author:
NAIC
Target Audience:
Insurance Companies
Effective Period:
2026
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2025
Region / City:
New Jersey
Theme:
Family Support Services, Child Welfare
Document Type:
Contract Guidelines
Organization / Institution:
Department of Children and Families (DCF)
Author:
Department of Children and Families (DCF)
Target Audience:
Contractors, Service Providers
Period of Validity:
From July 1, 2025
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2023
Region / City:
Ekurhuleni, South Africa
Subject:
Procurement / Supply of Water
Document Type:
Procurement Quotation
Department / Institution:
Department of Finance, Department of Community Service
Author:
Bekane Molekwa, Nomonde Mphuthi
Target Audience:
Bidders, Procurement Professionals
Period of Validity:
Until 30 June 2026 or until a tender is in place
Approval Date:
01 March 2024
Date of Amendments:
14 December 2023
Note:
Description
Year:
2024
Region / City:
East Gippsland
Topic:
Planning permits
Document Type:
Planning Scheme
Authority:
East Gippsland Council
Target Audience:
Applicants for planning permits
Period of validity:
From 1 December 2024
Approval Date:
1 December 2024
Amendment Date:
24 January 2025
Year:
20XX
Region / City:
UT Arlington
Topic:
Course syllabus
Document Type:
Template
Organization / Institution:
University of Texas at Arlington
Author:
UTA Faculty
Target Audience:
UTA Faculty
Period of Validity:
Fall/Spring/Summer 20XX
Approval Date:
Not specified
Date of Modifications:
Not specified
Year:
2026
Region / City:
Kent, Washington
Subject:
Court Hearing Notification
Document Type:
Legal Notice
Organization:
Superior Court of the State of Washington, King County
Target Audience:
Legal professionals, parties involved in cases
Period of Action:
Specific to the hearing date
Approval Date:
Not specified
Amendment Date:
Not specified
Note:
Contextual Description
Year:
N/A
Region / City:
Tasmania, Australia
Topic:
Clinical Placement Compliance
Document Type:
Instructional guide
Institution:
Australian College of Nursing (ACN)
Target Audience:
Students preparing for clinical placements
Period of Validity:
Until placement verification
Approval Date:
N/A
Date of Changes:
N/A
Note:
Year
Note:
Year
Authority / Organization:
Virginia Department of Social Services
Year:
2026
Region / city:
UK
Subject:
Electric Vehicle Charge Points, Heat Pumps, and connection procedures
Document Type:
Application form
Organization / institution:
Distribution Network Operators (DNOs)
Author:
Not specified
Target audience:
Individuals or entities installing electric vehicle charge points (EVCP) or heat pumps (HP)
Effective Period:
Ongoing
Approval Date:
Not specified
Modification Date:
Not specified
Year:
2023
Region / city:
Australia
Topic:
Oncology, Pharmaceuticals
Document Type:
Resubmission
Institution:
Australian Government, Pharmaceutical Benefits Advisory Committee
Author:
AstraZeneca Pty Ltd.
Target Audience:
Healthcare professionals, regulatory bodies
Effective Period:
Ongoing
Approval Date:
November 2021
Date of Changes:
November 2021
Year:
December 2025
Region / City:
Australia
Topic:
Information Security, Cloud Security
Document Type:
Template
Organization / Institution:
Australian Signals Directorate (ASD)
Author:
Unknown
Effective Period:
Ongoing
Approval Date:
December 2025
Date of Changes:
N/A