№ lp_1_2_22994
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Character count: 4527
File size: 3219 KB
This policy outlines procedures for the retention and destruction of documents within the organization, ensuring compliance with legal requirements and best practices.
Year:
2002
Region / City:
United States
Subject:
Document Destruction and Retention Policy
Document Type:
Policy
Organization:
Board of Directors
Author:
Board of Directors
Target Audience:
Board, staff, and volunteers
Effective Period:
Ongoing
Approval Date:
Not specified
Modification Date:
Not specified
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Organization:
[ORGANIZATION]
Document type:
Policy
Subject:
Records retention and destruction
Effective date:
[DATE]
Approval date:
[DATE]
Scope of records:
Paper records, electronic files, emails, voice mail
Applicable laws:
18 U.S.C. §1519; Sarbanes-Oxley Act
Record categories:
Accounting, tax, payroll, insurance, workplace, legal, personnel records
Retention periods:
Permanent; 3 years; 4 years; 7 years; 10 years; 7 years after separation; 3 years after separation
Responsible authority:
Senior Director of Finance and Administration
Document storage:
Protected environment
Document destruction methods:
Shredding; electronic deletion
Year:
2023
Jurisdiction:
South Africa
Subject:
Document retention, data management, and compliance with legislation
Document type:
Policy document / Internal guideline
Organization:
[INSERT PRACTICE NAME]
Author:
Information Officer / Deputy Information Officer
Target audience:
Practice staff responsible for filing, archiving, and destruction
Legislation referenced:
PAIA Act 2 of 2000, POPI Act 2013, National Health Act 61 of 2003, Health Professions Act 56 of 1974, Medical Schemes Act 121 of 1998, Medicines and Related Substances Act 101 of 1965, Pharmacy Act 53 of 1974, Occupational Health & Safety Act 130 of 1993, Compensation for Occupational Injuries and Disease Act 130 of 1993, Mine Health and Safety Act 29 of 1996, Consumer Protection Act 68 of 2008, National Credit Act 34 of 2005, Broad-based Black Economic Empowerment Act 53 of 2003, Companies Act 71 of 2008, Competition Act 89 of 1998, Electronic Communication and Transactions Act 25 of 2002, Transfer Duty Act 40 of 1949, Administrative Adjudication of Road Traffic Offences Act 46 of 1998, Trade Marks Act 194 of 1993, Patents Act 57 of 1978, Tax Administration Act 28 of 2011, Income Tax Act 58 of 1962, Value Added Tax Act 89 of 1991, Customs and Excise Act 91 of 1964, Financial Intelligence Centre Act 38 of 2001, Insolvency Act 24 of 1936, Prescription Act 68 of 1969, Basic Conditions of Employment Act 75 of 1997, Employment Equity Act 55 of 1998, Skills Development Act 97 of 1998, Skills Development Levies Act 9 of 1999, Employment Tax Incentive Act 26 of 2013, Labour Relations Act 66 of 1995, Unemployment Insurance Fund Act 63 of 2002, Pension Fund Act 24 of 1956, Short-term Insurance Act 53 of 1998
Retention period:
Varies by document type, as defined in policy
Start date of retention:
Date of creation or applicable event (e.g., employment start, patient visit)
Archiving procedures:
Electronic or hard copy storage with access control; partial archiving at halfway retention period
Destruction procedures:
Secure deletion of electronic files, shredding of hard copies, documented by responsible staff
Exceptions:
Legal proceedings, complaints, or audits may extend retention period
Document section:
Appendix B
Subject:
Certification of destruction and security requirements
Organization:
U.S. Department of Veterans Affairs
Program:
Records Management and Information Security
Related form:
VA Form 0751 (Information Technology Equipment Sanitization Certificate)
Background investigation type:
NACI
Contract scope:
Records and media destruction and recycling services
Operating hours:
8:00 a.m.–4:30 p.m., Monday–Friday, excluding Federal holidays
Training reference:
VA 6500 HB
Certification requirement:
Post-destruction written attestation
Media types covered:
Paper records, electronic and magnetic media, optical media, and U.S. flags
Source type:
Contractual requirements and procedural guidance
Year:
2019
Region / City:
Upstate New York
Theme:
Sensitive document collection and destruction
Document Type:
Solicitation/Contract Order
Organization / Institution:
Department of Veterans Affairs
Author:
Michelle A. Harsch
Target Audience:
Contractors and government personnel
Validity Period:
Not specified
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2017
Region / City:
McClellan, CA
Topic:
Document Destruction Services
Document Type:
Contract Solicitation
Organization / Institution:
Department of Veterans Affairs
Author:
Angela Gerlitzki
Target Audience:
Contractors, Business owners, Procurement officers
Period of Action:
October 1, 2017 - September 30, 2022
Approval Date:
N/A
Amendment Date:
N/A
Year:
2023
Region / City:
United States
Topic:
Document Management, Legal Compliance
Document Type:
Policy
Organization:
Crystal Springs Foundation
Author:
Ashley Thomas
Target Audience:
Employees, Board Members, Contractors, Volunteers
Effective Period:
Ongoing
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2026
Region / City:
Not specified
Topic:
Document destruction and retention
Document type:
Policy
Organization / Institution:
Not specified
Author:
Not specified
Target audience:
Board members, staff, and volunteers
Effective period:
Not specified
Approval date:
Not specified
Amendment date:
Not specified
Year:
2019
Region / City:
United States
Topic:
Records Management
Document Type:
Log
Agency / Institution:
Washington State Archives
Author:
Not specified
Target Audience:
Agency records managers, department staff
Period of Validity:
Not specified
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
Not specified
Region / City:
Not specified
Topic:
Records retention, document destruction, organizational policy
Document Type:
Policy
Organization:
[NAME] Foundation
Author:
Not specified
Target Audience:
Foundation staff, management
Effective Period:
Not specified
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
Not specified
Region / City:
Not specified
Theme:
Records management, document retention, policy
Document Type:
Policy
Organization:
Not specified
Author:
Not specified
Target Audience:
Employees of [Name of Ministry], administrators
Period of Action:
Not specified
Approval Date:
[Date of approval]
Date of Changes:
Not specified
Year:
N/A
Region / City:
N/A
Theme:
Football Coaching, Defensive Line Techniques
Document Type:
Training Guide
Organization / Institution:
N/A
Author:
Coach Cav
Target Audience:
Youth football coaches and players
Effective Period:
N/A
Approval Date:
N/A
Modification Date:
N/A
Year:
Not specified
Region / City:
Not specified
Subject:
Record retention and destruction
Document Type:
Policy
Organization / Institution:
Not specified
Author:
Not specified
Target Audience:
Employees
Period of Action:
Not specified
Approval Date:
Not specified
Modification Date:
Not specified
Document Type:
Administrative form and procedural guideline
Subject:
Destruction of Select Agent Toxins
Regulatory Reference:
42 CFR 73.7(h); 42 CFR 73.21
Responsible Office:
Environmental Health and Safety (EH&S)
Related Authority:
U.S. Department of Health and Human Services
Applicable To:
Principal Investigators and laboratory personnel handling Select Agents or Toxins
Destruction Methods:
Chemical inactivation (sodium hypochlorite); autoclave heat treatment
Safety Requirements:
Laboratory hood or biological safety cabinet; specified personal protective equipment
Notification Requirement:
Written notice five business days prior to destruction
Witness Requirement:
EH&S staff member
Disposal Procedure:
Collection and disposal by Environmental Health and Safety
Contact Information:
Biosafety Office 928-523-7268
Note:
Year
Region / City:
Massachusetts
Topic:
Storage and Destruction of Educational Records
Document Type:
Policy
Organization / Institution:
Department of Elementary and Secondary Education (ESE)
Target Audience:
Schools, parents, eligible students
Year:
2023
Region / City:
Buffalo, New York; Bath, New York; Albany, New York; Batavia, New York
Theme:
Sensitive document destruction
Document Type:
Statement of Work
Organization / Institution:
Veterans Health Administration
Author:
Not specified
Target Audience:
Contracting Officer’s Representative (COR) and contractor
Period of Action:
Not specified
Approval Date:
Not specified
Date of Changes:
Not specified
Year:
2024
Region / city:
Hull
Subject:
Academic integrity and misconduct
Document type:
Regulation
Institution:
University of Hull
Author:
Registry Services/Quality Support Service
Target audience:
University students and staff
Effective from:
01 September 2024
Approval date:
19 June 2024
Next review date:
2028-29
Contact:
Quality Support Service Education Committee
Collaborative provision:
Mandatory
Related documents:
Proof Reading Guidance
Published location:
https://www.hull.ac.uk/choose-hull/university-and-region/key-documents/quality
Description:
University of Hull regulations outlining the procedures and penalties for academic misconduct, including plagiarism, collusion, and examination breaches.
Year:
2020
Region / City:
Maine
Subject:
Licensing and regulation of nursing facilities
Document Type:
Regulatory Document
Author:
Department of Human Services, Division of Licensing and Certification
Target Audience:
Skilled nursing facilities, healthcare administrators
Period of Validity:
Ongoing
Approval Date:
August 1, 2020
Amendment Date:
N/A
Year:
2025
Region / City:
United States
Topic:
Tax Law, IRS Regulations
Document Type:
Public Comment
Organization / Institution:
Internal Revenue Service
Author:
Enrolled Agent
Target Audience:
Tax professionals, IRS staff
Period of Validity:
Ongoing
Approval Date:
N/A
Amendment Date:
N/A
Document type:
Administrative rules
Attachment:
Attachment 1
Procurement type:
Request for Proposals (Non-IT Services)
Issuing body:
Judicial Council
Jurisdiction:
State of California
Subject:
Communications, submissions, evaluation, and administrative procedures for RFPs
Contact email:
[email protected]
Evaluation method:
Evaluation team review with tie resolved by coin toss
Payment terms:
No advance payment; payment upon completion of tasks as specified in the agreement
Governing entity references:
Judicial Council and Judicial Branch Entity
Source category:
Public procurement documentation
Year:
Not specified
Region / City:
Not specified
Theme:
Request for Proposals (RFP)
Document Type:
Administrative Rules
Authority / Institution:
Judicial Council
Author:
Not specified
Target Audience:
Proposers submitting bids for RFP
Validity Period:
Not specified
Approval Date:
Not specified
Amendment Date:
Not specified