№ files_lp_4_process_3_101625
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Privacy notice describing the categories, sources, purposes, storage, and sharing of personal data processed by Venn Academy Trust in relation to individuals employed or engaged to work within the organisation under UK GDPR.
Organisation:
Venn Academy Trust
Document Type:
Employee Privacy Notice / Fair Processing Notice
Legal Framework:
UK GDPR
Data Controller:
Venn Academy Trust
Data Protection Officer:
Amraz Ali, Deputy CEO
Contact Email:
[email protected]
Subject:
Processing of employees’ personal data
Audience:
Employees and individuals engaged to work at Venn Academy Trust
Geographic Scope:
United Kingdom
Related Checks:
Disclosure and Barring Service checks, Section 128 check, Childcare Disqualification Requirements
Categories of Data:
Personal identification data, employment records, payroll and pension information, performance assessments, disciplinary records, health information, equal opportunities monitoring data
Data Sources:
Application forms, identity documents, employment records, references from previous employers, criminal records checks, internal HR systems
Data Storage:
Personnel files, HR management systems, IT systems including email systems
Purpose of Processing:
Employment administration, legal compliance, workforce management, recruitment and promotion, payroll and pensions administration, performance management, absence management, occupational health processes, equality monitoring
Internal Access:
HR staff, line managers, senior leaders, IT personnel where necessary
External Data Sharing:
Former employers for references, third-party background check providers, Disclosure and Barring Service, pension and payroll providers, occupational health services
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Subject:
Mathematics education; Venn diagrams; set theory
Document type:
Educational discussion questions
Educational level:
Classroom instruction
Contributors:
Adarsh Kadoor; Raghav Rajvanshy; Mark Holmstrom; Lianne Blodgett; Ruchita Pendse
Content focus:
Visual representation of sets and outcomes using Venn diagrams
Themes:
Overlapping sets; graphical representation of data; comparison of visual data structures
Intended audience:
Students and teachers
Format:
Question prompts for discussion, essays, or student projects
Language:
English
Year:
2026
Type of Document:
Educational Assessment Rubric
Subject:
Reading Comprehension and Analytical Skills
Target Audience:
Teachers and Students
Scoring Scale:
Excellent, Needs Improvement, Poor
Maximum Points:
15
Criteria:
Text support, Placement of statements, Number of quality statements
Year:
2018
Region / City:
United Kingdom
Topic:
Data protection, patient access to medical records
Document Type:
Application form
Author:
N/A
Target Audience:
Patients, legal representatives, family members
Validity Period:
N/A
Approval Date:
N/A
Date of Last Modification:
N/A
Contextual Description:
A formal application form for accessing medical records under GDPR and UK Data Protection Act, outlining required information for patients and their representatives.
Year:
2018
Region / City:
Dumfries & Galloway
Theme:
Data Protection, Health Records, GDPR
Document Type:
Request Form
Organ / Institution:
NHS Dumfries & Galloway
Author:
NHS Dumfries & Galloway
Target Audience:
Individuals requesting access to personal health records, authorized representatives
Period of Validity:
N/A
Approval Date:
N/A
Amendment Date:
N/A
Year:
2023
Region / City:
Dublin
Subject:
Data Protection, GDPR Compliance
Document Type:
Policy
Organization / Institution:
Technological University Dublin
Author:
Information Governance
Target Audience:
Employees, Students, and Relevant Stakeholders
Period of Validity:
Ongoing review annually
Approval Date:
23/11/2020
Date of Changes:
May 2023
Year:
2026
Regulation:
EU General Data Protection Regulation (GDPR)
Type of Document:
Annex to contract / Data processing agreement
Parties:
GIZ (controller), Contractor (processor)
Content:
Clauses 1–11, Appendices I–III
Appendices:
Appendix I – Description of processing, Appendix II – List of Subcontractors, Appendix III – Technical and organisational measures
Scope:
Processing of personal data on behalf of GIZ
Legal Basis:
Article 28(3) and (4) GDPR
Sensitive Data:
Personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health data, sex life or sexual orientation, criminal convictions and offences
Data Transfers:
Subject to Chapter V GDPR provisions
Year:
Not specified
Region / City:
Eschborn, Germany
Topic:
Data protection, GDPR
Document Type:
Agreement
Organization / Institution:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Author:
Not specified
Target Audience:
Not specified
Period of validity:
Not specified
Approval Date:
Not specified
Date of amendments:
Not specified
Year:
2016
Region / city:
European Union
Subject:
Data protection, outsourcing, personal data processing
Document type:
Agreement
Organization:
GIZ
Author:
GIZ, Contractor
Target audience:
Data protection officers, legal teams, contractors
Duration:
Undefined
Approval date:
27 April 2016
Date of changes:
N/A
Context:
Legal document detailing the outsourcing of data processing under GDPR, establishing terms for data security and processing compliance.
Year:
2023
Region / City:
European Economic Area (EEA)
Topic:
Data Protection
Document Type:
Legal Agreement
Organ / Institution:
Not specified
Author:
Not specified
Target Audience:
Organizations processing personal data under GDPR
Validity Period:
Linked to the term of the main contract
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2026
Region / City:
Not specified
Subject:
Data protection, GDPR compliance
Document Type:
Appointment letter
Organization / Institution:
Controller (Principal)
Author:
Not specified
Target Audience:
Employee designated as DPO
Legal Reference:
Articles 35, 36, 37, 38, 39 GDPR
Effective Date:
Date of signature
Duration:
Undefined / Until termination of employment contract
Responsibilities:
Monitoring compliance, advising on data protection, cooperating with supervisory authorities, contact point for data subjects
Compensation:
As per employment contract or additional remuneration specified
Year:
2019
Region / City:
UK
Subject:
General Data Protection Regulation (GDPR) Compliance
Document Type:
Action Log
Organization / Institution:
LawWorks
Author:
RW and PJ
Target Audience:
LawWorks staff, clinics, volunteers, and other relevant stakeholders
Period of Validity:
Ongoing
Approval Date:
March 2018
Modification Date:
March 2019
Year:
2021
Region / city:
Tallinn, Estonia
Subject:
Digital inheritance, Post-mortem privacy, GDPR
Document type:
Academic article
Organization / institution:
Tallinn University of Technology
Author:
Marta Terletska
Target audience:
Legal scholars, privacy law experts, EU policymakers
Period of validity:
Not specified
Approval date:
Not specified
Date of changes:
Not specified
Note:
Year
Country:
United Kingdom
Legislation Referenced:
Equality Act 2010
Regulation Referenced:
General Data Protection Regulation (GDPR) 2018
Document Type:
Equality and diversity monitoring form
Purpose:
Collection of equality information for monitoring policies and procedures
Data Protection Basis:
Substantial public interest and explicit consent
Confidentiality:
Information kept confidential and not used in application assessment or interview process
Issuing Organisation:
WMSF
Contact:
Data Protection Officer (DPO) [email protected]
Website:
http://www.wmsf.ac.uk/staffvacancies1
Categories Collected:
Ethnic group, age, personal relationship status, gender, disability, type of disability or illness
Audience:
Job applicants
Year:
2023
Region / city:
Tokyo
Topic:
Data Protection, GDPR Compliance
Document type:
Consent form
Organization:
The Tokyo Foundation
Author:
N/A
Target audience:
Applicants to the READ JAPAN PROJECT
Effective period:
N/A
Approval date:
N/A
Amendment date:
N/A
Organisation:
1 Hart, 1 Mind, 1 Future
Document Type:
Policy
Subject:
Data protection and confidentiality
Legal Framework:
General Data Protection Regulation (GDPR) 2018
Related Legislation:
Freedom of Information Act 2000; Freedom of Information (Scotland) Act 2000; Prevention of Terrorism Act; Charities Act 1993 (Section 41); Companies Act 1989 (Section 222)
Data Roles:
Data Controller; Data Processor
Applies To:
Staff; Volunteers; Trustees; Managers; Steering Group
Data Subjects:
Individuals supported by the organisation; Young people; Carers and families
Key Provisions:
Six GDPR principles; Data subject rights; Subject access requests; Data storage and retention; Information sharing conditions; Breach procedures
Geographical Scope:
England; Wales; Northern Ireland; Scotland
Review Oversight:
Steering Group
Retention Requirements:
Financial records retained in accordance with statutory time limits
Year:
2023
Region / City:
New York State
Theme:
Animal Health, Import Regulations
Document Type:
Regulatory Requirements
Agency / Institution:
New York State Department of Agriculture and Markets
Author:
Richard A. Ball, Commissioner
Target Audience:
Livestock owners, Veterinarians, Fair organizers
Validity Period:
2023 Fair Season
Approval Date:
Not specified
Amendment Date:
Not specified
Year:
2000
Region / City:
South Carolina
Topic:
Fair hearings, legal procedures
Document Type:
Regulations
Agency:
South Carolina Department of Social Services
Author:
South Carolina Department of Social Services
Target Audience:
Individuals involved in child care, adoption, social services
Period of validity:
Ongoing
Approval Date:
July 28, 2000
Date of Changes:
July 28, 2000
Year:
2023
Region / City:
Evergreen Fairgrounds
Topic:
Fair Judging Results
Document Type:
Event Report
Organ / Institution:
Evergreen Fair
Author:
Not specified
Target Audience:
Participants, Exhibitors, Public
Period of Action:
August 2023
Approval Date:
Not specified
Date of Changes:
Not specified