№ files_lp_4_process_1_49931
Notice detailing how NES collects, processes, shares, and retains personal and special category data of healthcare students in Scotland for professional registration, workforce planning, and statistical purposes, including legal basis and retention schedules.
Year: 2025
Region / City: Scotland
Subject: Student data management in healthcare education
Document Type: Privacy notice
Organization / Institution: NHS Education for Scotland (NES)
Author: NES Data Protection Officer
Target Audience: Nursing, Midwifery, Paramedic, and Allied Health Professions students
Scope of Data: Personal and special category data including name, address, date of birth, education, skills, sex, racial or ethnic origin, and nationality
Legal Basis: UK GDPR Articles 6(1)(e), 9(2)(h), 9(2)(j), 9(2)(g); Data Protection Act 2018; NHS (Scotland) Act 1978
Data Sharing: Higher Education Institutions, Nursing and Midwifery Council, Scottish Ambulance Service, relevant Scottish NHS Health Boards
Data Retention: 6 years after leaving NHS Scotland or until age 75
International Data Transfers: Data stored within UK or EU
Automated Decision Making: None
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