№ files_lp_3_process_7_046631
Procurement and event planning submission form outlining venue, accommodation, meeting space, food and beverage, billing, accessibility, and contractual requirements for a multi-day program hosting up to 1200 participants.
Document Type: Proposal Submission Form
Purpose: Technical and Cost Proposal for Full Service Program
Program Dates: Option 1: December 8–11, 2019; Option 2: December 15–18, 2019
Event Duration: 4 Days (Sunday–Wednesday)
Estimated Total Attendance: Up to 1200 participants
Estimated Total Sleeping Rooms: 1675
Estimated Total Charges (Food and Beverage): $166,300.00
Venue Requirements: Meeting Rooms, Breakout Rooms, Plenary Space, Exhibit Space, Guest Rooms
Accessibility Requirement: Compliance with American Disabilities Act (ADA)
Audio-Visual Requirement: Price List Required; Outside Equipment Policy Stated
Billing Requirement: Direct Billing (Master Account) Option
Termination Clause: Inclusive Termination Fees with Effective Deadline Dates
Room Rental Structure: Based on Percentage of Sleeping Room Block
Food and Beverage Services: Breakfast, Coffee Service, Lunch, Plated and Buffet Options
Submission Requirements: Meeting Space Diagram, Room Specifications, Rates, Menus, Reservation Cut-off Date
Price: 8 / 10 USD
The file will be delivered to the email address provided at checkout within 12 hours.

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