№ files_lp_4_process_3_104429
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Institutional review compliance checklist outlining regulatory criteria and documentation requirements for Institutional Review Board determinations when research protocols request a waiver or alteration of the informed consent process.
Year:
2025
Document Code:
HRP-410
Date:
7/11/2025
Document Type:
Compliance Checklist
Subject:
Waiver or Alteration of Informed Consent in Research
Related Document:
HRP-314 – Worksheet – Criteria for Approval
Regulatory Context:
IRB Review Requirements
Institutional Body:
Institutional Review Board (IRB)
Intended Users:
IRB Members and Designated Reviewers
Review Stages Covered:
Initial Review, Continuing Review, Modifications, Expedited Review, Convened IRB Review
Scope:
Determinations and protocol-specific findings required for approving waiver or alteration of the consent process
Applicable Regulations:
FDA Regulations and Federal Human Subjects Research Regulations (including 2018 Rule references)
Content Elements:
Submission information, reviewer identification, study details, regulatory criteria checklists, protocol-specific justification fields
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Year:
2025
Region / city:
Not specified
Topic:
Research ethics, Consent process
Document type:
Checklist
Organization / institution:
Not specified
Author:
Not specified
Target audience:
IRB members, Designated Reviewer
Validity period:
Not specified
Approval date:
Not specified
Date of changes:
Not specified
Year:
2025
Organization:
West Virginia University (WVU)
Department:
Office of Human Research Protections (OHRP)
Document Type:
Standard Operating Procedure (SOP)
Author:
WVU OHRP Director
Approver:
WVU Vice President of Research
Purpose:
Establish process to maintain IRB records
Scope:
Applies to all IRB records, protocols, and associated documentation
Revision Status:
None
Related References:
AAHRPP elements I.1.A, I-9, II.5.A
Audience:
IRB staff and administrators
Record Categories:
Protocol files, IRB meeting minutes, correspondence, member rosters and files, policies and procedures, consent documents, progress reports, reports of unanticipated problems, amendments, data and safety monitoring board reports
Procedure Summary:
Filing, storing, and maintaining all IRB records and associated documentation in electronic and physical formats
Compliance:
Follows federal regulations including the 2018 Rule
Year:
2025
Form Type:
IRB Member Information Form
Document Code:
HRP-202
Purpose:
Collection of IRB member details for appropriate committee composition
Intended Audience:
IRB staff and members
Fields Included:
Personal information, education, contact details, experience with vulnerable populations, employment and affiliations
Signature Required:
Yes
Date of Issue:
7/11/2025
Year:
2025
Organization:
West Virginia University (WVU)
Department:
Office of Human Research Protections (OHRP)
Document Type:
Standard Operating Procedure (SOP)
Author:
WVU OHRP Director
Approver:
WVU Vice President of Research
Purpose:
Establishes the procedure for obtaining consultants for IRB review
Scope:
IRB staff, convened IRB, Non-Committee Review
References:
21 CFR §56.107(f), 45 CFR §46.107(f), AAHRPP elements I.1.F, I-9, II.1.D, II.1.E, II.2.E-II.2.E.2
Revisions:
None
Document ID:
HRP-072
Date:
7/11/2025
Owner:
WVU OHRP Director
Approver:
WVU Vice President of Research
Institution:
West Virginia University (WVU)
Department:
Office of Human Research Protections (OHRP)
Document Type:
Standard Operating Procedure
Subject:
Institutional Review Board records retention
Policy Scope:
Retention and destruction of IRB records
Responsible Personnel:
IRB staff members
Record Format:
Electronic records
Minimum Retention Period:
Three years after research protocol closure
Related Policy:
WVU Policy G-1 Record Retention Policy and Schedule
Regulatory References:
Common Rule; FDA regulations
Accreditation References:
AAHRPP elements I.1.A, I-9, II.5.A, II.5.B
Applicability:
Research protocols reviewed by the Institutional Review Board
Document code:
HRP-080
Date:
7/11/2025
Owner:
WVU OHRP Director
Approver:
WVU OHRP Vice President of Research
Organization:
West Virginia University Office of Human Research Protections (WVU OHRP)
Document type:
Standard Operating Procedure (SOP)
Subject:
Institutional Review Board formation and federal registration procedures
Regulatory scope:
Human subjects research oversight
Responsible staff:
IRB staff members
Appointing authority:
Institutional Official / Organizational Official (IO/OO) or designee
Related records:
HRP-082 SOP IRB Membership Addition; HRP-202 Form IRB Member Information; HRP-304 Worksheet IRB Composition; HRP-601 Database IRB Roster
Associated systems:
OHRP IRB registration system; Federalwide Assurance (FWA)
Regulatory references:
45 CFR §46.103; 45 CFR §46.107; 45 CFR §46.108; 45 CFR §46.115(a)(5); 21 CFR §56.107; 21 CFR §56.115(a)(5)
Accreditation reference:
AAHRPP Elements I.1.A; II.1.A–C
Review cycle:
IRB registration renewal every 3 years; FWA renewal every 5 years
Geographic scope:
United States
Year:
2025
Document Type:
Worksheet
Institution:
Institutional Review Board (IRB)
Purpose:
Evaluate IRB membership and composition
Target Audience:
IRB staff
Scope:
Human subjects research, including vulnerable populations
Regulations Referenced:
FDA, DOJ, Pre-2018 Common Rule
Requirements:
Voting members only, diversity in gender, profession, and expertise
Special Considerations:
Inclusion of unaffiliated members, prisoner representation, alternate members, chair presence
Review Categories:
Objective composition, subjective composition, additional requirements, prisoner research review, scope and composition
Year:
2025
Document Type:
Worksheet
Purpose:
Annual performance evaluation of IRB leadership
Target Audience:
Institutional Official/Organizational Official or designee
Scope:
IRB Chairs and Vice Chairs
Associated SOP:
HRP-060 - Annual Evaluations of the HRPP
Date:
7/11/2025
Evaluation Criteria:
Objective and Subjective measures for leadership, meeting participation, protocol review, education, and communication
Year:
2025
Document Type:
Checklist
Subject:
Pediatric Research
Applicable Regulations:
21 CFR §50.51-50.54 / 45 CFR §46.404-46.407
Intended Users:
IRB Members, Designated Reviewers
Review Types:
Initial, Continuing, Modification, Expedited, Convened IRB
Protocol Reference:
HRP-314
Completion Date:
7/11/2025
Submission Information:
Includes IRB Number, Study Title, Investigator, Person Completing Checklist
Year:
2025
Region / City:
Not specified
Topic:
Research Ethics / Human Subjects
Document Type:
Checklist
Organization / Institution:
Institutional Review Board (IRB)
Author:
Not specified
Target Audience:
IRB members, Designated Reviewers
Applicable Period:
As indicated in protocol reviews
Approval Date:
Not specified
Amendment Date:
Not specified
Regulatory Reference:
HRP-314, HRP-410
Research Scope:
Adults with impaired decision-making capacity
Review Procedures:
Initial, Continuing, Modifications, Expedited, Convened IRB
Submission Requirements:
Completed checklist to be attached to protocol file
Note:
Year
Organization / Institution:
Department of Housing and Public Works
Context:
Form used by external organizations to request installations or alterations to properties leased from the Department of Housing and Public Works.
Year:
2023
Region / City:
United States
Topic:
Aviation, Airport Construction
Document Type:
Official Notice
Authority / Institution:
Federal Aviation Administration (FAA)
Author:
Federal Aviation Administration (FAA)
Target Audience:
Airport operators, aviation authorities, contractors
Period of validity:
Not specified
Approval Date:
Not specified
Date of changes:
Not specified
Note:
Year
Year:
1998
Region / city:
United States
Topic:
Repair and alteration services
Document type:
Contract Terms and Conditions
Agency / institution:
Federal Government
Author:
Not specified
Target audience:
Contractors, Government Agencies
Period of validity:
Not specified
Approval date:
Not specified
Amendment date:
Not specified
Note:
Year
Region / City:
Olympia, WA
Topic:
Liquor License Alterations
Document Type:
Form
Organization / Institution:
Washington State Liquor and Cannabis Board
Author:
Washington State Liquor and Cannabis Board
Target Audience:
Liquor license holders in Washington State
Effective Period:
N/A
Approval Date:
N/A
Amendment Date:
N/A
Year:
2025
Region / city:
Not specified
Topic:
Research ethics, Consent process
Document type:
Checklist
Organization / institution:
Not specified
Author:
Not specified
Target audience:
IRB members, Designated Reviewer
Validity period:
Not specified
Approval date:
Not specified
Date of changes:
Not specified
Date:
Click to enter a date
To:
District Location & Design Engineer
From:
[Not specified]
Project Information:
UPC: [Not specified]
State Project Number:
[Not specified]
Federal Project Number:
[Not specified]
District:
[Not specified]
Project Description:
[Not specified]
Start Location:
[Not specified]
End Location:
[Not specified]
Funding Source:
[Not specified]
Road Information:
Road Name: [Not specified]
Route Number:
[Not specified]
Functional Classification:
[Not specified]
VDOT GS Standard:
[Not specified]
Design Speed:
[Not specified]
Posted Speed:
[Not specified]
Pedestrian Facility Elements:
[Types and criteria not specified]
Form Submission Certification:
Required
Independent Policy Completeness Review:
Required
District Approval:
VDOT Approval by District Location & Design Engineer
Year:
2013
Region / City:
Reedy Creek
Subject:
Construction Fire Safety
Document Type:
Checklist
Organization / Institution:
Reedy Creek Fire Department
Author:
Not specified
Target Audience:
Construction teams, general contractors, fire safety managers
Period of Validity:
Ongoing until updated
Approval Date:
Not specified
Date of Amendments:
Not specified
Note:
Year
Context:
A formal document used to notify and approve alterations in the network, detailing project, scope, and approval processes.
Year:
2023
Region / City:
Tasmania
Subject:
Electrical Work Request
Document Type:
Form
Organization:
Hydro Tasmania
Author:
Momentum Energy
Target Audience:
Customers requesting electrical connection, metering change, or service alteration
Period of validity:
N/A
Approval Date:
N/A
Modification Date:
N/A